Receptionist
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Job Location:
Hoofddorp - Netherlands
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
About BYD
Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
BYD is a leading high-tech multinational based in Shenzhen China. Operates in four core fields of IT automotive new energy and rail transit and employs over 300000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.
BYD Europe BV located in Hoofddorp Netherlands. BYD Europe BV offers a full line of BYD electric vehicles including all-electric cars all-electric buses and all-electric forklift trucks.
About General Manager Office (EU)
We are in charge of the office maintenance administration and daily operation of our office in the Netherlands also providing guidance and support to our branch offices all over Europe. With the rapid growth of our business we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.
About the role:
The Receptionist acts as the first point of contact for our company and offers administrative support across the organization. He/she coordinates front-desk activities including distributing correspondence and redirecting phone calls in a highly professional manner. The Receptionist has a hands-on mentality and can deal with emergencies in a positive and effective way while streamlining office operations. He/she is service minded and always makes visitors and colleagues feel like they are heard and helped.
The Receptionist is part of Office Management and reports to the head of the department.
Main duties and responsibilities:
Perform opening and closing the office at the daily basic ensure the office is operated smoothly
Answer incoming calls and redirect the caller to the appropriate person in a friendly and professional manner;
Welcome and register clients vendors guests;
Handle incoming & outgoing mails coordinate the pick-up and delivery of express mail services;
Execute administrative support: compose (invitation) letters shipping labels forms records of express mail services confirmation of proper delivery;
Order office supplies and maintain inventory;
Assist personnel with administrative duties;
Assist Office Coordinator with financial/ administrative duties
Handle guest check in and check out registration for company apartment;
Assist in accommodating visitors (international colleagues CEO clients); prepare welcome drinks in need;
Maintain reservation calendar for conference rooms and if necessary clean up after use;
Register company car users and vehicles keep keys in safebox and record mileages book / validate users driving license and usage records;
Register and inform employees who use company apartment for business trip stay in the Netherlands;
Keeping the office public areas (two kitchen areas hallways and canteen) clean and in order;
Facilitate meetings e.g. order lunch reserve rooms taking care of stationary IT connection etc.;
Follow the determined processes safety and environmental instructions;
Report improvement opportunities in the organisation processes and incidents
Coordinate the usage and management of all the facilities inside the building including kitchen shower room gym meeting rooms etc.
Perform other duties as assigned.
Profile:
3-5 years relevant work experience in a fast paced and multicultural environment;
Excellent communication skills in Dutch and English language or Chinese native speaker with good command in English.
Excellent (business) telephone and e-mail skills.
Service minded in person and when handling requests via phone or e-mail;
Excellent communication and organization skills;
Able to multi-task and perform under pressure able to prioritize tasks under strict deadlines;
Proficiency with MS Office and Teams.
Proactive and positive attitude towards problem solving.
Knowledge of Chinese and cross cultural communication is highly desirable.
We offer:
Performance and experience-based competitive remuneration pension plan;
25 holidays option to purchase 5 extra holidays;
Commuting allowance when working from Office;
Department & company-wide teambuilding events;
An exciting opportunity to be part of the European transition to Zero Emissions transportation and de-carbonization of the economy.
Location: Hoofddorp the Netherlands
Type of Employment: Full-time
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
As the first overseas subsidiary of BYD group, our main focus is to provide European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems and other new energy products, as well as related after-sales services.
