Internship Coordinator #W0574

Title:Internship Coordinator #W0574

State Role Title:Library Specialist II

Hiring Range: $26.52 per hour

Pay Band: 4

Agency: The Library of Virginia

Location:The Library of Virginia

Agency Website:

Recruitment Type: General Public - G

Job Duties

This position coordinates undergraduate and graduate internship program at the Library of Virginia.

In consultation with Library of Virginia departmental leadership determines their internship needs and identifies the staff member that will serve as the interns direct supervisor.
Coordinates outreach for the recruitment of undergraduate and graduate students from Virginia academic institutions for paid and academic credit internships.
Works with intern supervisors to vet applications which might include phone virtual or in-person interviews and match candidates with the appropriate unit.
With intern supervisors identifies the projects the intern will undertake or tasks to be performed; defines internship goals the intern will achieve or deliverables the intern will produce; and coordinates final assessment.
Works with intern supervisors IT Facilities and Shared Services (if a paid internship) to coordinate a workspace orientation process ID badge building access and Biblioteca computer accounts.
Weekly check-in with intern supervisors and interns to ensure neither has questions or concerns and that the intern is making progress towards identified goals and deliverables. Resolves any issues or problems that might arise.
Coordinates any programming related to the internship such as virtual or in-person talks by the intern.
Works with the academic institution Facilities IT Shared Services and intern supervisor to ensure that all paperwork is completed in a timely manner which might include but not limited to: university forms Commonwealth of Virginia background check mid-term evaluation report and final evaluation report.

Minimum Qualifications

Professional experience in the administration of programs in a library school museumor similar organization required.
Experience in library scholarly or community programming particularly in collaborativeteams for events and visiting groups is desirable;
Knowledge of Virginia & US history and government;
Knowledge and experience using social media in a library school museum or similarorganization;
Excellent listening networking and communication skills;
Strong technology skills;
Ability to thrive within a fast-paced environment and adapt to change;
Excellent program coordination and interpersonal skills;
Ability to work independently and as part of a team;
Demonstrated ability to analyze and resolve problems to plan effectively and tocommunicate both orally and in writing with supervisors and other staff members;
Ability to handle day-to-day office details while also planning programs several years inadvance;
Demonstrated ability to plan and carry out projects and direct the work of others.
Must have a valid Virginia drivers license or ability to obtain one prior to employment.

Additional Considerations

Considerable knowledge of history public history library science museum studies or arelated field preferred;

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to . Please include your name and the position number on the fax cover sheet. AMERICORPS PEACE CORPS AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call for assistance.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

Equal Opportunity Employer

Contact Information

Name: Marjorie McGregor

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.