Administrative Assistant Part-Time

Company Overview

Granite is a Canadianbased REIT engaged in the acquisition development ownership and management of logistics warehouse and industrial properties in North America and Europe. Granite owns 147 investment properties representing approximately 62.6 million square feet of leasable area. Its head office is located in Toronto and has regional offices in Dallas Texas Amsterdam Netherlands and Vienna Austria.

Position Overview

Granite is seeking an Administrative Assistant Part-Time reporting to the Senior VP Head of USA to join our Dallas office to provide support to the real estate department through various administrative tasks.

The successful candidate will partner closely with our Real Estate team and wider corporate teams across our global offices to add value to the organization.

Job Functions

Preparing expense reports via SAP Concur

Reading and analyzing incoming memos and submissions and distributing them as needed

Opening sorting and distributing incoming parcels mail emails and other correspondence

Filing and retrieving corporate records documents and reports

Performing office duties that include ordering supplies and managing multiple databases

Uploading invoices and tracking payment status

Assisting with preparation for meetings (in-person and virtual)

Utilizing various software packages to perform job responsibilities: MS Office SuiteBanking software

Managing and arranging Granite Gives (community volunteering) program in the US

Support the US team by writing up processes for existing and new procedures

Coordinate with property management for office related matters and answer office phone direct calls and take messages as appropriate

Provide general administrative support to all team members

Other duties as assigned

Key Relationships

Senior VP Head of USA

Senior Director Asset Management

Marketing Coordinator

Construction Manager

Senior Asset Manager

Senior Financial Analyst

Key Success Measures

Feedback from Granite employees and external stakeholders validating timely and accurate support with all projects and responsibilities.

Skills/Requirements

Six (6) months to one (1) year of proven experience as an Administrative Assistant or other relevant administrative support experience

Prioritize and organize daily workload

Proficient with MS Office Suite

Must be able to meet deadlines in a fast-paced and quickly changing environment

A proactive approach to problem-solving with strong decision-making skills

Professional level verbal and written communications skills

Key Characteristics

Trust ability to work and communicate with others honestly and openly

Teamwork ability to work with others for optimal shared outcomes

Accountability taking responsibility for ones own actions and the needs of the group

Stability providing a stable and predictable environment for key stakeholders

Nimbleness & Creativity solving issues creatively independently and in a timely manner

Granite is committed to fostering an inclusive and accessible environment where all our employees feel respected. If you need a reasonable accommodation during the hiring process upon request we will work with you to meet your needs.

You can also apply by email:

Required Experience:

Junior IC