Executive Assistant

About WPP

WPP is the trusted growth partner for the worlds leading brands. We unitecutting-edge media intelligence and data solutions world-class creativity next-generation production transformative enterprise solutions and expert strategic counselin a single company powered by exceptional talent and our agentic marketing platform WPP Opento help our clients navigate change capture opportunity and deliver transformational growth. For more information visit.

1648 - Executive Assistant - 12 Month FTC

About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people planet clients and communities. For more information visit .

WPP Media is WPPs global media a world where media is everywhere and in everything we bring the best platform people and partners together to create limitless opportunities for growth. For more information visit

Role Summary and Impact

This role serves as Executive Assistant; you will be part of a fantastic team of 4 very efficient and skilled EAs and PAs and become a crucial part of the agency.

The EA role is one designed to provide the EMEA CFO with the required level of proactive and consistent support and assistance. The EA should always be one step ahead pre-empting situations before they arise.

Responsibilities

• Extensive diary management
• Arranging both internal/external meetings and ensuring correct meeting resources are
• prepared; catering IT / audio equipment room layout etc
• Inbox management - flagging relevant information/deadlines & arranging meetings that come through the Execs inbox
• Ensuring agendas and any documentation required for or in advance of the meeting are provided
• Gatekeeper act as first point of contact
• Global travel booking adhering to internal approval processes & proactively coordinate visa applications and passport renewals
• Appropriately meeting and greeting visitors including clients media owners and other business partners
• Ad hoc coordination of initiatives eg Team Away Days / Off-site meetings
• Ad hoc sourcing of external venues
• Submitting expenses and timesheets on their behalf
• Managing any IT issues on Execs behalf
• Assist with PowerPoint decks document editing/creation
• Managing New Starter Induction/Leaver process

Skills and Experience

At WPP Media we believe in the power of our culture and our people. Its what elevates us to deliver exceptional experiences for both our clients and each this role it will be critical to embrace WPP & WPP Medias shared core values:

• Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
• Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
• Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise.

Were looking for a highly capable confident and motivated individual with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment with exceptional communication skills. This role is a fantastic opportunity to make a real impact professionally working very closely with the most senior leaders.

Essential Criteria

• Previous experience working as a PA to C-Suite in an EMEA or Global capacity
• Proficient in Microsoft Office: Outlook/Word/PowerPoint/Excel/Teams
• Very strong interpersonal skills and the ability to build relationships with stakeholders including Global
• Leadership assistant counterparts external individuals and clients.
• Can confidently manage a very demanding diary across multiple time zones
• Experience with booking complex global travel
• Great attention to detail accuracy and consistency
• Can display emotional maturity confidentiality tact and discretion
• Focused and calm under pressure
• Confident and able to work on own initiative and with limited supervision
• Flexible in approach due to the nature of the business; time zones client projects etc.
• Desirable Criteria
• Previous experience working in a similar fast paced environment
• Previous experience working in the Media industry

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work and were just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions grow their networks and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins sharing thought leadership and celebrating holidays and milestone events. Our benefits include competitive medical group retirement plans vision and dental insurance significant paid time off preferential partner discounts and employee mental health awareness days.

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

We believe the best work happens when were together fostering creativity collaboration and connection. Thats why weve adopted a hybrid approach with teams in the office around four days a week. If you require accommodations or flexibility please discuss this with the hiring team during the interview process.

Please note this is a UK based role and requires individuals to have the right to work in this location

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