Project Program Specialist Executive Research Assistant

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Closing Date:

Type of Position:

Research Administration

Workstudy Position:

No

Job Type:

RegularNo

Institution Name:

University of Arkansas at Pine Bluff

The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population competitive degree offerings and stellar faculty.

For more than 140 years the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning growth and productivity while affording a basic need to its students a chance to advance.

The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.

You can excel in your chosen field of study through a curriculum ofCertificate and Associates degree programsmore than thirtyUndergraduate programs Masters degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships co-ops and fellowships in the U.S. and abroad.

Out-of-class experiences and student involvement include more than 90 student organizations an internationally renowned Vesper Choir Marching Band Concert Bands Wind Symphony nationally recognized debate team award-winning theater department and accomplished athletic program.

Though the main campus is in Pine Bluff its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON) students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science Technology Engineering and Mathematics) Academy.

As the second oldest land-grant institution in the state of Arkansas the mission of this No Excuse University remains the same to provide a high quality affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations please contact Human Resources at 870.575.8400 .

Department:

Asst Dean Research

Departments Website:

Summary of Job Duties:

Coordinating programs and projects for Dean of Research/Associate Research Director.
Assist in evaluations of the Agricultural Research Office reviews pertaining to grantsmanship.
Coordinates with the Director/Dean of Research to identify opportunities to improve research policies procedures and protocols.
Preparing and reviewing operational reports and effectively guiding Evans-Allen Researchers.
Ability to act as a gatekeeper and escalate relevant information to the Director/Dean of Research.
Has the ability to supervise personnel (Senior Research Assistant Graduate and Undergraduate students) within the Agricultural Research Office of the Dean of Research /Associate Research Director.
Answered incoming phone calls politely and professionally and accurately took messages.
Coordinate travel arrangements (both domestic and international) and create trip itineraries.
Exceptional attention to detail ability to multitask and accurate meeting minutes.
Maintain comprehensive and accurate records documents and reports pertaining to Evans-Allen Research Capacity Building Grants funding and other research opportunities.
Organize meetings including scheduling sending reminders and organizing catering when necessary.
Use various software including word processing spreadsheets and presentation software to assist in preparing reports and/or special projects.
Provide administrative assistance such as writing and editing emails drafting memos and preparing communications on behalf of the Dean of Research.
Welcome visitors to the Agricultural Research Office and identify the purpose of their visit before directing them to the appropriate personnel.
Manages the Dean of Researchs day-to-day calendar including making appointments and prioritizing the most sensitive matters.
Must be knowledgeable and know how to work the existing operating system (Workday) at the University of Arkansas at Pine Bluff.
Has the ability to train other administrative assistants/associates on Workday operating systems to assist their individual area and/or faculty and/or staff with completing documents online.
Knowledge of state and federal laws rules and regulations pertaining to the administrative/business management activities of 1890 Research
Knowledge of governmental fiscal policies practices and procedures.
Ability to plan organize direct administrative support activities and staff.
Ability to establish and maintain effective working relationships. Ability to communicate effectively.
Must be able to work independently and keep all sensitive documents/information with discretion.
Must be able to assume responsibility under minimum supervision exercise initiative and judgment and make sound decisions within the scope of assigned authority; must maintain a good working relationship with people. Must be able to relate to culturally diverse employees and their constituents.
Coordinate MANRRS events including registration travel logistics detailed itineraries and ongoing communication with MANRRS National leadership.
Maintain current annual memberships for the Association of 1890 Research Directors and MANRRS ensuring compliance and timely renewals.
Assisting with administrative duties for each USDA/APHIS - Ag Discovery Program hosted at the University of Arkansas at Pine Bluff. Work alongside the Director and Coordinator of the Ag Discovery Program. Communicate all updates to the Director of Ag Discovery.
Directly communicate relevant information regarding budgets with grant accountants and the Director of Research.
Assisting faculty with preparing their student researcher for all 1890 Association of Research Directors Symposiums. Provides student researchers with the proper tools prior to competing and presenting with other 1890 students during symposiums.
Provides all relevant notes on behalf of the Director of Research when attending training meetings or conferences.

Qualifications:

Bachelors degree is required although a masters degree is preferred in a business-related or SAFHS field (or equivalent experience). Other job-related education and/or experience may be substituted for all or part of these basic requirements upon approval of the Search Committee. Additionally certifications such as the IAAP Certified Administrative Professional (CAP) or completed coursework on administrative and HR software are also recommended.

Professional Experience: Three to five years of experience in high level office work preferably under the supervision of a Dean Director and/or Senior Leadership. Including two years in collecting and compiling administrative and/or statistical data.

Skills

• Strong written and verbal communication skills.

• Have experience with communicating on a institutional level with faculty staff students administrators and external stakeholders.

• Highly organized and detailed-oriented.

• Must be able to work in fast-paced and high-accountability environments.

• Must have strong ethical standards within working under high leadership.

• Show consistent customer service and have a service-oriented mindset.

• Ability to work independently and with minimal supervision.

• Have proficient experience using Workday Microsoft Excel Word and PowerPoint.

• Must have experience in improving process productivity and documentation.

• Must have experience in preparing all travel matters for a Dean/Director students faculty and/or large groups for meetings or conferences.

• Demonstrated experience processing any charges from grants ensuring compliance with sponsor guidelines institutional guidelines/policies and federal regulations.

• Ability to review prepare and submit requisitions for goods and services including verification of allowable costs and budget availability.

Additional Information:

Salary Information:

$55000

Required Documents to Apply:

Cover Letter/Letter of Application List of three Professional References (name email business title) Resume

Special Instructions to Applicants (Please upload all required documents in the Resume attachment section of your application to be considered for this position):

Sharron Williams

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers including keyboarding Reaching Sitting Standing

Frequent Physical Activity:

Lifting Manipulate items with fingers including keyboarding Reaching Sitting Standing

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes