Elementary Administrative Assistant

Harding Independence Charter District in Oklahoma City Oklahoma is accepting applications for an Elementary School Assistant. Applications will be accepted until the position is filled. Applicants may apply here: School Business Manager/Admin Asst plays a critical role in the efficient operation of the school by managing administrative tasks providing support to staff students and parents and ensuring a welcoming and organized environment. This position requires a highly organized detail-oriented and proactive individual who can effectively multitask and communicate with various stakeholders. Harding Charter Preparatory School District is an equal opportunity employer and we encourage individuals from diverse backgrounds to apply. Please see the list on page two for essential responsibilities. Administrative Support Manage the day-to-day administrative tasks of the school office including answering phones responding to emails and handling incoming and outgoing mail. Maintain and update school records including student files and attendance records. Prepare reports memos and other documents as needed by the school administration. Maintain an organized filing system for important documents and records. Communication: Act as the primary point of contact for parents students and visitors providing information and assistance as needed. Communicate important information to parents and staff via newsletters emails or other communication channels. Assist with the coordination of parent-teacher conferences and other school events. Student Services: Maintain accurate student attendance records and assist with the enrollment and withdrawal of students. Coordinate school transportation services if applicable. Oversee the distribution of teacher school supplies and textbooks. Staff Support: Provide administrative support to school staff including teachers and support personnel. Assist with scheduling meetings and appointments for the school principal and other staff members. Financial Management: Assist managing school activity budget including creation of purchase requests with appropriate quotes and documentation and processing invoices. Collect and record payments for school fees field trips and other expenses. Manages school inventory including technology and school assets. Facility Management: Ensure the school office is well-maintained organized and welcoming to visitors. Coordinate maintenance and repairs as needed. Order and maintain office supplies and equipment. Registrar: Maintain student records including student files attendance records and transfer of student records when appropriate. This job description is not intended to be all inclusive. The employee will also perform other reasonably related school business duties as assigned by the supervisor or appropriate administrator. Harding Charter Prep reserves the right to update revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Governance Board and Superintendent may approve alternatives to the listed qualifications. Education & Experience Experience is preferred. However candidates new to the profession who process the right knowledge will be considered. HCP Employment Policy It is the policy of the district to seek and employ the best-qualified personnel without regard to race religion color creed national origin citizenship age sex sexual orientation or disability. It is further this organizations policy to ensure equal opportunity for the advancement of staff members and equal treatment in the areas of upgrading training promotion transfer layoff and termination. This organization complies with all applicable equal opportunity laws and regulations administered by the U.S. Department of Education; the U.S. Department of Labor; the U.S. Equal Employment Opportunity Commission; and the Oklahoma Human Rights Commission.

Required Experience:

Junior IC