Payroll Service Associate (00020.25)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Performs duties related to the preparation and processing of payroll information such as setting up validating and recording employees job and timesheet information processing of bi-weekly payroll verifying and creating reports preparing reconciliations maintains files records and answers payroll related questions from individual faculty and staff.
MAJOR DUTIES & RESPONSIBILITIES
Performs duties required for processing of bi-weekly pay for all employee groups. These duties include:
- Reviewing validating and processing job and benefit information into Banner from employee information provided by Human Resources (HR) or departments.
- Ensures completeness and accuracy of data input and the impact on pay; follows up to resolve issues or obtain missing information.
- Creating payment schedules for employees.
- Reviews and processes all earnings and deductions ensuring accuracy of timesheets and pay in accordance with government regulations and compliance with collective agreements.
- Calculates and processes non-standard earnings and deductions for items such as vacation pensionable service terminations retroactive payments garnishments repayment schedules etc.
- Troubleshoot timesheet and approver access issues.
- Issues manual cheques/direct deposits as required for late contracts late timesheets and for any person who was not paid on time.
- Reviews computer generated payroll reports; balances and verifies computer output; identifies and resolves discrepancies.
- Coordinate the termination process from a payroll perspective including collection of monies owing to TRU accurate pension reporting appropriate deductions and calculation of last pay.
- Maintain confidential employee payroll records for all employee groups.
- Ensures the Universitys Payroll processing is conducted in accordance with applicable laws and government regulations by keeping abreast of current labour standards collective agreements and other applicable regulations.
- Prepare analyze and reconcile benefit accounts in a timely manner.
- Manage and maintain all Pension Corporation documentation for Municipal and College Pension plans. Respond to any queries as directed. Assist in gathering and preparing information for annual and semi-annual Segment reporting.
- Provide payroll related assistance to employees and managers.
- Provide external help to outside agencies via phone or email such as Service Canada Family Maintenance Pension Corp. MSP Revenue Canada etc.
- As directed by the Manager Accounting - Disbursements payroll system testing to ensure accuracy of regulatory changes and system upgrades.
- Participates in the development and revision to the payroll systems controls and procedures by reviewing the propriety of methods and procedures and making recommendations.
- Assists with the preparation and checking of T4s and other statutory reports.
- Assists with training new payroll service associates.
REPORTS TO
Manager Accounting Payroll
Requirements
EDUCATION:
- Grade 12 plus two (2) years related post-secondary education; plus one (1) year specialized Canadian Payroll Association certification (or equivalent courses) including:
- Payroll Administrator (PA) Certification; or
- Payroll Compliance Practitioner (PCP) Certification or equivalent
EXPERIENCE:
- Five (5) years payroll experience in complex multi-functional environment (including benefits and pension plan functions) computerized payroll systems and electronic data entry.
SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Ability to plan organize and prioritize work with multiple demands and deadlines
- Accurate processing skills and ensuring attention to details
- Ability to perform data entry at 45 wpm
- Ability to deal with others professionally and effectively
- Ability to communicate effectively both verbally and in writing
- Working knowledge of computerized accounting systems
- In-depth knowledge of internal Human Resources Payroll and Finance policies and procedures
- In-depth knowledge of Canada Revenue Agency policies current labour standards collective agreements for all employee groups and other applicable regulations
- Demonstration of strong problem solving skills
WORKING CONDITIONS
- Sitting at desk and computer for long periods of time
- General office conditions
Required Experience:
IC
Key Skills
About Company
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