Executive Assistant 18256
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Job Location:
Johannesburg - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Full-time Independent Contractor (remote)
Experience Level: MidSenior (5 years supporting founders/entrepreneurs)
Time Zone: US business hours
Language: Excellent written and spoken English (non-negotiable)
Role Overview
We are seeking an exceptional Executive Assistant to serve as the central hub for both our business operations and personal lives.
This is not a typical assistant role. We need a proactive assertive independent thinker who anticipates needs solves problems and executes without hand-holding. You must be comfortable pushing things forward and managing us when necessary to avoid blocking progress.
Required Background & Personality
5 years supporting multiple busy founders/entrepreneurs
Experience in lean fast-moving unstructured startup environments
Comfortable wearing many hats and figuring things out independently
Assertive communicator who leads with best practices
Proactive executor not reactive
Entrepreneurial mindset; thinks like a business owner
Core Responsibilities
1. Recruiting & Contractor Management
Post roles across LinkedIn Upwork Fiverr Indeed Facebook groups and online communities
Actively source candidates using filters and outbound outreach
Write compelling job posts and outreach messages
Create role-specific interview questions
Conduct screening interviews and analyze candidate calls
Deliver organized shortlists with clear recommendations
Negotiate rates and terms
Fully manage contractor relationships end-to-end
2. Project & Operations Management
Build and manage a central task hub (ClickUp Notion Asana or similar)
Act as primary manager for contractors and service providers
Provide proactive daily/weekly status reports
Follow up relentlessly to keep projects moving
Manage competing priorities and define what matters most
Coordinate with billing providers (phone carriers insurance IRS recruiting back-end etc.)
Maintain document storage communication channels and password systems
3. Social Media & Personal Brand (LinkedIn Primary)
Research and build LinkedIn content strategy
Audit and update LinkedIn profiles
Draft and schedule LinkedIn posts (target: 2 per day)
Create simple graphics in Canva
Engage via comments connection requests and DMs
Track and report performance metrics
Later Phase:
Launch and manage newsletter (Beehive or similar)
Support YouTube research scripting editing AI repurposing
If needed source and manage video editing contractors
4. Research & Business Support
Conduct business model research and brainstorming
Identify and outreach to potential mentors
Prepare tailored questions for mentor calls
Research courses books experts
Take courses summarize and implement learnings
Personal brand research and strategy support
(Bonus) Offer creation and ideation support
5. Client & Administrative Support
Organize Google Drive OneDrive Smartsheets
Edit and create Excel Word and presentation materials
Manage administrative tasks across Zoho LinkedIn Email Upwork
Maintain cloud storage and course uploads
Inbox and calendar management
Ensure bookkeeping is completed on time
Manage receipts and ad hoc expense reports
Personal Support Responsibilities
A significant portion of this role includes managing our personal lives.
Home & Lifestyle
Manage groceries chef coordination Amazon returns
Create schedules for in-person assistant
Schedule appointments and reservations
Organize meditation content
Research & Planning
Product research and gift purchasing
Travel planning (flights hotels full itineraries)
Moving research and coordination
Event/conference research and booking
Wedding planning support (Dominican Republic)
Vendor Sourcing & Vetting
Source and screen home service providers
Conduct interviews and deliver vetted shortlists
Ongoing coordination and relationship management
Dog & Miscellaneous
Vet and manage trainers and appointments
List and manage Facebook Marketplace items
Essential Qualities
Exceptionally proactive and independent
Highly organized project manager
Strong recruiting capability
Detail-obsessed; polished error-free work
Clear frequent communicator with proactive updates
Scrappy and resourceful in unstructured environments
Fast efficient reliable and capable of deep focused work
AI-savvy but discerning uses tools intelligently and vets outputs
What Success Looks Like
Minimal direction required; tasks move forward without follow-up
Projects run smoothly without our involvement
Issues flagged early with researched solutions
Flawless polished execution
End-to-end recruiting handled independently
Clear digestible status updates provided proactively
Our lives feel noticeably easier
Complete trust in judgment and execution
What We Want to Avoid
Do not submit candidates who are:
Inexperienced supporting founders
Reactive or needing micromanagement
Poor at follow-through
Dependent on AI without judgment
Frequently requiring revisions
Easily distracted or unable to focus deeply
Reluctant to push for what they need
Tools & Platforms
Experience with or willingness to learn:
LinkedIn ClickUp/Notion/Asana Upwork Fiverr Gmail/Outlook Canva Instacart ChatGPT/Claude/Perplexity/Fathom Beehive OneDrive/SharePoint Zoho Smartsheets Microsoft Office.
Required Experience:
IC
Key Skills
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
