Executive Assistant
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Job Location:
Philadelphia, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Job Details
The Executive Assistant provides support to the Vice President assisting in everyday office needs and managing general administrative activities. Assists in electronic and paper filing inventory calendar scheduling and recordkeeping reports presentations and projects (clerical aspects) distribution of mail and other duties as assigned. Must be detail oriented and able to handle confidential information in professional manner.Job Description
Essential Functions
- Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
- Manages project plans scheduling and program reporting requirements
- Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.
- Creates correspondence memos presentations and/or reports ensuring accuracy and timeliness with completion.
- Answers incoming calls greets visitors and guests directing them as appropriate
- Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Supports budget purchases. Manage accounts and perform general bookkeeping upon VP request.
Competencies (Knowledge Skills and Abilities Required):
- Effective Communications - Understanding of effective communication concepts tools and techniques ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors
- Interpersonal Relationships - Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
- Service Excellence - Knowledge of customer service concepts and techniques ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner
- Flexibility and Adaptability - Knowledge of successful approaches tools and techniques for dealing with changes and adapting to a changing environment ability to adapt as needed
- Managing Multiple Priorities - Ability to manage multiple concurrent objectives projects groups or activities making effective judgments as to prioritizing and time allocation
- Accuracy and Attention to Detail - Understanding of the necessity and value of accuracy and attention to detail ability to process information with high levels of accuracy
- Calendaring - Knowledge of and ability to use office electronic calendaring software and capabilities
- Problem Solving - Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems ability to apply this knowledge appropriately to diverse situations
- Knowledge of Organization - Knowledge of the organizations vision structure culture philosophy operating principles values and code of ethics ability to apply this understanding appropriately to diverse situations
Minimum Education and Experience Requirements:
Education:
- High School Diploma Required; Bachelors Degree preferred
AND
Experience:
- A minimum of two years experience in an administrative role.
Additional Information
- Proficiency in Microsoft Office and other office productivity tools with quickness to learn new software and systems.
Work Shift
Workday Day (United States of America)Worker Sub Type
RegularEmployee Entity
Thomas Jefferson UniversityPrimary Location Address
1020 Locust Street Philadelphia Pennsylvania United States of AmericaNationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.
Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.
Benefits
Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.
For more benefits information please click here
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
At Thomas Jefferson University in Philadelphia, PA, we are helping you to redefine what’s possible with innovative and tailored education opportunities.
