Athletic Director Secretary

TITLE:ATHLETIC DIRECTOR SECRETARY

LOCATION:

The Kansas City Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22000 students and 60 different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings.

With Head Start/preschools 28 elementary schools 7 middle schools and 5 college and career academies/high schools we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic 24% African American 9% White and 6% Asian. To serve our students the district employs approximately 4000 employees including more than 1800 teachers.

JOB GOAL:To assist the Athletic Director/Assistant Principal in publishing athletic information and general office duties.

ESSENTIAL FUNCTIONS:

• Maintaining office files and records and compiling reports from standardized information or drafts.
• Maintain meeting schedule and calendar for Assistant Principal
• Type and duplicate programs for athletic events
• Strong knowledge of modern office procedures and practices business English spelling and other related subjects.
• Type and mail State forms when due for all students participating in athletics.
• Maintain accurate roster information for each sport at all levels.
• Coordinate with all opponents in a timely fashion with sports rosters prior to each game both home and away.
• Contact all parties involved in each game to confirm dates times locations etc.
• Maintain honor athlete records throughout the school year track and record all letter awards that are given to students.
• Maintain weekly eligibility reports for all student athletes.
• Performs and assumes general clerical tasks independently with the guidance of professional personnel including preparation of correspondences forms reports calendars and other similar items.
• Report results of all games to the appropriate media.
• Serve as a contact point between athletic director and opposing schools state agencies coaches officials transportation and other athletic directors.
• Maintain an updated list of all available coaching positions and current coaching staff including contact numbers and addresses as well as up-dated lists of student athletes participating for each team.
• Set up and run the hospitality room for special sporting events.
• Type documents/letters for Assistant Principal
• Assists with general first aid and other related medical tasks according to board policy.
• Prepare bus requests for athletic activities and field trips.
• Serve as backup for switchboard as needed.
• Greet parents as they enter the office directing them to the appropriate personnel.
• Update AEP notes and print copies for substitutes
• Other duties as assigned

Qualifications

• High school diploma or equivalent.
• Procures supplies and materials for the purpose of maintaining availability of required items.
• Proficiency with computer and commercial software.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

COMMUNICATION / ORGANIZATION:

• Maintains communication with school personnel and parents/guardians to enhance cooperative action which will meet the educational needs of students.
• Utilizes existing technology effectively in the performance of duties.
• Performs other duties as assigned.

REASONING ABILITY:Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.

LANGUAGE SKILLS:Ability to read and analyze and interpret general professional journals technical procedures or governmental regulations. Ability to write reports general curriculum and learning theories correspondence and protocols. Ability to effectively present information and respond to questions from groups of administrators staff parents students and the general public

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential performing the duties of this job the employee is regularly required to sit walk stand and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. The employee must occasionally push items of 50 pounds such as pushing on a bike or wheelchair or moving/rearranging furniture. Specific vision abilities required by this job include close vision distance vision and depth perception.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud and is a standard acceptable level for this environment. All employees are directly responsible for students safety work output and well-being.

OTHER SKILLS and ABILITIES: Ability to apply knowledge of current research and theory to instructional program; ability to plan and implement lessons based on division and school objectives and the needs and abilities of students.

TERMS OF EMPLOYMENT: 211 days

SALARY:Level 7

Classified Salary Schedule

STATUS:Non-Exempt

REPORT TO: Assistant Principal Athletic Director

EVALUATION:Performance of this position will be evaluated in accordance with Board of Education policy

For more information regarding Title IX please contact:

District Compliance Coordinator

2010 N. 59^thStreet

Kansas City KS 66104

Title

Required Experience:

Director