Administrative Assistant Investment Banking
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Job Location:
Charlotte, VT - USA
Monthly Salary:
$ 28 - 38
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About the Role:
We are looking for a talented Administrative Assistant (AA) to support our Global Investment Banking team! Join us and find out why we have been a Fortune Best Place to Work for since 2004!
As an Administrative Assistant (AA) you will provide proactive administrative and hospitality support to mid and seniorlevel Global Investment Banking addition to managing calendars meetings travel and expenses you will play a key role in delivering a polished welcoming and seamless inoffice experience for bankers clients and visitors.
To be successful in this role you should be a curious serviceoriented selfstarter who enjoys anticipating needs supporting hightouch interactions and contributing to a professional clientready environment. We take pride in developing our Administrative Assistants through training and growth opportunities within the role.
This position offers flexibility to work Tuesday Wednesday and Thursday in the Charlotte office and Monday and Friday remote.
The Impact Youll Make:
Support a team of mid / senior level bankers assisting with project focused tasks.
Manage and coordinate various calendars and synchronizing schedules for team calls meetings and small events.
Build relationships with bankers and peers through collaborative efforts and teamwork.
Arranging domestic and international travel and become knowledgeable on Travel policies procedures and changes.
Preparing processing submitting and tracking expenses; become knowledgeable on Expense policies procedures and changes.
Coordinate with the Conference Center team to reserve conference rooms and catering for internal meeting.
Backup support to Administrative Assistants / Executive Assistant in their absence including receptionist desk hospitality etc.
Assist in office duties i.e. replenishing office refreshments and supplies catering preparing shipping safety officer (building management contact for remote office) etc.
Represent Baird in a professional manner and thoughtful demeanor both internally and externally with clients bankers and peers.
Contribute to a highquality client and banker experience by ensuring meetings events and office interactions run seamlessly.
What Youll Bring to Baird:
High school diploma or education equivalent required
1 years of Administrative Assistant experience preferably in the financial industry
Comfort balancing administrative responsibilities with hospitality and frontofhouse support as needed
Strong verbal written and interpersonal communication skills
Detail orientated acute attention to detail
Effective time management and organizational skills with ability to prioritize various tasks
Practice critical thinking and problem-solving skills
Proficient / Advance Microsoft Office
Concur Travel / Expense system (preferred)
CRM systems (Salesforce preferred)
Compensation and Benefits:
Hourly rate of $28.25-38.50 based on a 37.5 hour work week
Bonus potential up to 8.5% of base pay
Compensation and bonus are commensurate with experience performance and/or firm profitability
Youll have the opportunity to advance your career while enjoying our comprehensive benefits designed for your life career and future.
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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.
Required Experience:
Junior IC
Key Skills
About Company
Baird is an employee-owned wealth management, capital markets, asset management and private equity firm. Leveraging our deep expertise and broad skills, we're dedicated to providing the best advice and service to our individual, corporate, institutional and municipal clients.
