Business Assistant II GEAR UP

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail-oriented individual to join our team. Providing financial services support the Business Assistant II contributes to the success of the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) a federally funded program that was designed to help students prepare for and succeed in college. The Business Assistant II provides transactional support and processing in compliance with associated policies procedures and expectations under limited supervision/guidance.

The position requires excellent interpersonal and communication skills the ability to balance multiple projects and deadlines and the desire and capacity to work both independently and collaboratively as part of a productive team.

This position is eligible for excellent benefits including: 13 paid holidays 12 days of paid leave and 12 days of sick leave per year 50% tuition reduction for employee and spouse competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2024-2025

This position is contingent upon funding.

Provide Financial Services

• Acts as resource to school partners in invoice processing and match fulfillment.
  • Trains new partners to ensure understanding of grant regulations and budget processes
  • Processes monthly invoices
  • Leads school partner development of annual expense and match budgets
  • Interprets/explains USU policies Federal policies and STARS! GEAR UP guidelines to school district staff site managers and other engaged constituents in a clear and understandable manner
• Develops and prepares reports as needed
• Coordinates with Project Director and Business Manager for the smooth operation of the program and administrative support staff
• Ensures all business procedures are consistent with grant and university policies
  • Reviews and analyzes all transactions including cost share reports to ensure that they meet the terms of the grant. Develops and submits timely entries to remove transactions from grant indexes or cost share reports in accordance with policies and procedures
  • Collects reviews and evaluates cost share project operations and transactions ensuring compliance with applicable regulations. Proposes changes as needed to meet program goals
• Coordinates with department Business Manager on financial summaries and status of grant and match indexes
• Other duties as assigned

Minimum Qualifications:

• 4 years of directly-related financial or research administration work experience with increasing responsibilities or bachelors degree in business administration Management or Finance/Business related area; or an equivalent combination of related education plus directly-related experience is required

Preferred Qualifications:

• Experience in managing multiple responsibilities and deadlines
• Experience in grant/research management
• Working knowledge of Banner finance modules
• Knowledge of USU financial policies
• Knowledge of Uniform Guidance

Knowledge Skills and Abilities:

• Knowledge of accounts payable procedures
• Knowledge of accounts reconciliation and ability to reconcile accounts
• Knowledge of methods practices and terminology used in preparing and maintaining financial and statistical records/reports
• Knowledge of purchasing policies and practices for a public institution
• Skilled with computer programs including Excel (including expert experience with formulas and spreadsheets) Windows and other applications
• Skilled with basic office equipment including printers copiers and telephone systems
• Good organizational skills
• Ability to handle sensitive and confidential business data and personal information
• Ability to work without supervision
• Knowledge of University policies and procedures
• Excellent customer service skills
• Proactive in resolving issues setting up processes and providing high-level customer service

Along with the online application please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
2. Names and contact information for 3 professional references to be entered in the Candidate Profile
3. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 02/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity or expression disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

Executive Director of the Office of EquityMatthew PinnerDistance Education Rm. 401

Title IX CoordinatorCody Carmichael Distance Education Rm. 404

Mailing address: 5100 Old Main Hill Logan UT 84322

For further information regarding non-discrimination please visit or contact:

U.S. Department of EducationOffice of Assistant Secretary for Civil Rights

*updated 09/2023