Financial Institutions Administrative Assistant

The work we do matters!

Hiring Agency:

Banking and Finance - Agency 19

Location:

Lincoln NE

Hiring Rate:

$18.548

Job Posting:

JR2026- Financial Institutions Administrative Assistant (Open)

Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):

0

Job Description:

The Department of Banking and Finance (NDBF) is seeking a detail-oriented highly organized and motivated individual to provide administrative support to both the Financial Institutions division and its record retention and accounting functions. This is an excellent opportunity for candidates interested in public service administrative support of financial regulation accounting operations or government administration. This position reports directly to division leadership and plays a critical role in supporting licensed financial institutions across the State of Nebraska.

As public servants we stand by our core values of demonstrating high ethical standards integrity and respect to others. If you are interested in becoming part of a team where we provide friendly customer service and are passionate about protecting consumers through fair and common-sense supervision then NDBF is the place for you!

Look at what we have to offer!

13 paid holidays
Vacation and sick leave that begin accruing immediately
Military leave
156% (thats not a typo!) state-matched retirement
Tuition reimbursement
Employee assistance program
79% employer paid health insurance plans
Dental and vision insurance plans
Employer-paid $20000 life insurance policy
Public Service Loan Forgiveness Program (PSLF) through the Federal government
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Opportunity to be part of meaningful work and make a difference through public service
Training and Development based on your career aspirations
Fun inviting teammates
A safe and secure environment

At the State we stand by our core values of treating others with dignity and respect acting ethically in all situations and creating an environment where our customer is our top priority. Apply to join our team today!

Job Duties: Provide general administrative support to the Financial Institutions division and division leadership. Perform data entry and maintain regulatory databases including but not limited to NDBFs licenses examinations complaints billing and pending activities. Use professional communication through various channels with industry personnel and the public while maintaining a high level of confidentiality. Process and monitor NDBFs records retention program including but not limited to correspondence mail forms and reports in response to requests and inquiries from NDBF staff industry and the public. Maintain and organize records in accordance with agency records retention policies and document management standards. Support the digitalization and document retention initiatives. Support applicants through application or licensing processes; ensuring the application is completed appropriately and communication is conducted in a professional manner. Review create maintain proof and edit minutes letters forms documents and reports as necessary or as instructed to promote the effectiveness and efficiency of NDBF. Receipt checks and assist in preparing daily weekly and monthly billings for examination processes and applications. Assist in the support of examination billing processes examiner reimbursement travel requests and other accounting procedures and processes as instructed. Serve as a trained team member to the office and assist with public contact as the front desk receptionist. Participate as a team member in daily mail scanning and payment allocation duties. Other duties as assigned and within the scope of the classification.

Requirements / Qualifications

Minimum Qualifications:Coursework/training or experience related to research presentation or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work including use of computer software such as word processing spreadsheets and database management

Preferred Qualifications: One or more years of progressive administrative secretarial support experience in a professional office setting offering team support of multiple functions. Experience with DocuSign Microsoft Office Suite including Word Excel PowerPoint Outlook. Experience reviewing documents for completeness and accuracy.

Other: Regular and reliable attendance required.

Knowledge Skills & Abilities:

Possess a willingness to learn new skills and duties as well as a desire to be a positive member of a team. Ability to provide excellent customer service to both internal and external customers in support of NDBFs vision and mission. Ability to communicate clearly in person by phone email text or other correspondence in order to exchange information and ideas; summarize technical data and results of research and monitoring activities into reports; understand and apply instructions policies and directives. Ability to review and proofread documents for correctness and completeness with a focus on attention to detail and accuracy. Knowledge of computer applications such as word processing file management record keeping and database management. Proficiency in Microsoft Word Excel PowerPoint Publisher and Outlook. Also willing to received training to become proficient in WebEx Microsoft Teams and work with survey tools or other software applications as assigned. Ability to respect and maintain the confidentiality required by the position. Ability to work independently as a self-starter continuously looking for ways to enhance efficiencies of your position. Also a strong commitment to support the entire office as time and duties allow. This includes demonstrating an ability to adapt to change as directed. Ability to bend stoop and lift at least 25 pounds on an occasional basis.

If youre currently employed by the State of Nebraska please dont apply through this external career site. Instead log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.