Associate Manager, Workplace Operations (Maternity Cover)

What are we looking for

You are a creative thinker with a keen eye for details possess the ability and experience to implement new processes and are interested in leading initiatives. You have a big welcoming smile and a lively personality and enjoy being the person who provides service to others with kindness. You will oversee day-to-day workplace operations to ensure the office runs smoothly and efficiently delivering a high service level.

What will you do

1. Facilities & Strategic Operations

• Managing local team: two locations in CZ Prague & Brno
• Vendor & Landlord Management: Serve as the primary point of contact for the landlord and Clubco; manage all vendor relationships to ensure high-quality service delivery and contract compliance.
• Workspace Optimization: Strategically plan seating arrangements and office adjustments to support team growth and evolving workspace needs.
• Health Safety & Security: Act as the Site Lead for all safety protocols ensuring the office environment is secure and compliant with local regulations.
• Data-Driven Insights: Analyze office utilization and attendance data to provide recommendations to leadership regarding workspace strategy.

2. Financial Management & Governance

• Budget Oversight: Full ownership of the site and EEx budgets including monthly tracking PO management and price negotiations to drive cost-efficiency.
• Leadership Collaboration: Partner closely with CZ Leadership to align local operations with global business objectives; facilitate the agenda for Weekly All-Hands and Bi-weekly Site Leader meetings.
• Operational Continuity: Maintain a deep understanding of end-to-end office workflows providing executive-level coverage for senior operations staff as required.

3. Employee Experience (EEx) & Culture

• Annual Strategy & Planning: Design and execute a year-long roadmap of employee engagement activities and events that align with the companys culture.
• Feedback & Iteration: Proactively manage the employee feedback loop to refine the office environment snack programs and general amenities.
• Global Integration: Participate in or lead Global EEx initiatives ensuring the Czech site remains connected to the broader organizational culture.

4. Social Impact (S1 Foundation)

• CSR Leadership: Direct the local S1 Foundation activities including sourcing and managing the volunteering budget.
• Partnership Development: Identify and establish strategic partnerships with non-profit organizations and NGOs.

Board Reporting: Provide regular impact reports to the S1 Foundation Board.

What skills and knowledge should you bring

• Operations Excellence: Proven experience in facilities management office operations or hospitality at a high-growth company.
• Financial Acumen: Strong experience managing budgets PO processes and vendor negotiations.
• Stakeholder Management: Ability to influence and communicate effectively with everyone from the S1 Foundation Board to external maintenance crews.
• Project Management: Exceptional organizational skills with the ability to plan large-scale events and complex office moves simultaneously.
• Proactive Mindset: A people-person who actively seeks feedback and creates a welcoming atmosphere for employees and visitors.

Why us

Join a cutting-edge company tackling extraordinary challenges alongside top industry talent. Enjoy flexible hybrid work in Prague (Karlin) Brno (Clubco) or remotely across CZ/SK. Only Prague-based employees are required to work from the office at least two days per week.

Competitive Benefits Package:

• Stock & Bonuses: Grant of Restricted Stock Units with a 4-year vesting plan annual performance-based bonuses and an employee stock purchase plan.
• Time Off & Well-being: Flexible Time Off on top of the standard 5 weeks vacation flexible paid sick days fully paid Short Term Sick/Nursing Leave 16-week parental leave grandparent leave and additional company holidays.
• Insurance & Health: Pension Insurance Contribution Premium life insurance Private medical care (for you and 1) and a Global Employee Assistance Program.
• Work Perks: Monthly meal and well-being allowance high-end MacBook/Windows laptop work-from-home support and in-office refreshments.
• Growth & Community: LinkedIn Learning internal mentoring educational support generous referral bonuses and optional company events (sports BBQs charity).

Be part of an inclusive innovative workplace that values belonging flexibility and growth!

Required Experience:

Manager