Fiscal Accounts Technician Supervisor

If you are looking for an exciting career with great benefits pension generous leave competitive salary and the opportunity for advancement and professional growth apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with over 9000 employees and a budget of more than $1 order to fulfill our mission of promoting safety we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team you can have a fulfilling career while also enjoying a wide range of benefits such as medical and dental coverage paid time off (i.e. vacation sick leave) becoming vested in the State pension supplemental retirement options and even joining the Maryland State Employees Credit Union.

Baltimore City

(Headquarters)

6776 Reisterstown Road

Baltimore MD 21215

Allegany County

(Western CorrectionalInstitution)

13800 McMullen Hwy SW

Cumberland MD 21502

Somerset County

(Eastern CorrectionalInstitution)

30420 Revells NeckRoad

Westover MD 21890

The main purpose of this position is to reconcileagency timekeeping and payroll systems and develop automated spreadsheets ledgersand reports or identifying trends and analysis of employee salaries wagesovertime shift differential and leave. This employee supervises FiscalAccounts Technicians and related support staff in the initiation examinationverification and maintenance of timekeeping and payroll data for assignedunits or facilities in order to produce an accurate payroll on a biweekly basisfor Regular and Contractual Employees. This position uses complex automatedtimekeeping systems to assist in the management and reconciliation of position provides technical guidance to custody and operational staff onpertinent time entry procedures and consults with Human Resource Professionalsand Program Managers concerning leave and earnings policies.

A. Timekeeper Supervisor Duties

1. Supervises and performs time entry functionsinto WORKDAY the State of Marylands official timekeeping system for Regularand Contractual Employee payroll.

2. Verifies Data from an automated time entrysystem (Time Clock

Plus) pertaining to payroll hours worked per dayleave used shift differential earned leave without pay accident pay andholidays used for Regular and Contractual Employees.

• Meets with fiscal timekeepers custody timekeepers and managers to discuss and resolve any discrepancies
• Performs adjustments to time entries in the WORKDAY timesheet provides justification in the comment field and /or Work tag as appropriate; completes and signs the SPS Adjustment form submitted by the employee and forwards the form to the Timekeeper Supervisor for review and distribution.

3. Examines and reviews time entry by Employeesand Supervisors approval prior to Mass Submit and Mass Advance to theDepartment of Budget and Management.

• Notifies Managers of No time entered and No time submitted by employees and timesheets not approved by managers.
• Reviews for missing time or leave accounting for 80 regular hours based on reports and documentation from DPSCS Human Resources Services Division (HRSD).

4. Receives and maintains the TCP Biweeklypayroll report of hours worked and leave used for the assigned unit/ that the document is signed by employees and supervisors anddiscrepancies are researched resolved through a WORKDAY adjustment or input anddocumented on a SPS Adjustment form

5. Enters leave adjustments into WORKDAY asguided and documented by HRSD to include donated leave transactions

Injured Workers Insurance Fund (IWIF) settlementtransactions etc.

6. Maintains documentation for timekeepingadjustments processed.

B. Payroll Supervises Fiscal AccountsTechnicians by:

1. Investigates and responds to employee and/ormanager inquiries regarding payroll.

• View time for an employee
• View leaves and time-offs for an employee
• View calculated and adjusted time for an employee
• View Gross Payroll results for an employee
• View compensation changes including Reclass and acting capacity allowance for an employee
• Run reports for Absence Time Tracking and Gross Payroll for their Agency

2. Prepares spreadsheets of calculations ofadjustments for submission of payroll inputs to WORKDAY that are not timesheetadjustments.

• Request one-time payment for an employee
• Review a payroll input for an employee

3. Performs various other payroll related dutiesas required such as preparing stop payment requests for lost paychecksproviding wage verification information to employee creditors Calculateamounts for payroll advances from the working fund etc.

4. Maintains documentation for all calculationsand adjustments

processed.

C. Audit

1. Reviews Payroll Summary Report before finalMass Submit and Mass Advance as a pre-audit to ensure employees have submittedtime and employees are not being underpaid or overpaid as evidenced by negativegross amounts or gross amounts beyond the normal base pay plus shift andovertime. Make final adjustments and/or contact the Timekeeper Supervisor.

2. Reviews the Payroll Summary Report after thefinal Mass Submit and Mass Advance to ensure that the adjustments took adjustments received after the Final for them to be paid in the nextpay period. Document prior pay period adjustments as a comment in WORKDAY awork tag or complete a SPS adjustment form.

3. Reviews various Time Tracking and Leavereports to name a few :

DPSCS Less Than 80 Reports

• Hires and Terminations to check for employees that have left and ensure that payroll results are within reason.
• Workers on Leave to check for employees who have not returned from leave and inquire with HR if need to be returned.

Education: Graduation from an accredited highschool or possession of a high school equivalency certificate.

Experience: Three years of experiencereconciling agency accounting systems to fiscal control systems or developingautomated spreadsheets ledgers and reports using accounting software packagesor identifying budget trends and recommending budget realignments.

Notes:

1. Experience calculating and recordingfinancial statistical or other numerical data may be substituted on ayear-for-year basis for the required high school education.

2. Candidates may substitute U.S. Armed Forcesmilitary service experience in Financial Clerical/Finance Techniciansclassifications or specialty codes in the financial field of work at a rate ofone year of military experience for the required experience.

• Two years of professional experience supervising and evaluating the work of subordinate staff in the finance field.
• Two years of professional experience utilizing automated systems for processing accounts payable accounts receivable banking receipts and disbursements supply inventory or fixed asset inventory.

Please makesure that you provide sufficient information on your application to show thatyou meet the qualifications for this recruitment. All information concerningyour qualifications must be submitted by the closing will notconsider information submitted after this candidates willbe ranked as Best Qualified Better Qualified or Qualified and placed ontheeligible (employment) list for at least one year.

The assessment may consist of a rating of youreducation training and experience related to the requirements of theposition. It is important that you provide complete and accurate information onyour application. Please report all experience and education that is related tothis position.

As an employee of the State of Maryland you will have access tooutstanding benefits including: health insurance dental and vision plansoffered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS

Personal Leave - new Stateemployees are awarded six (6) personnel days annually (prorated based on startdate)

Annual Leave - ten (10) days of accumulatedannual leave per year
Sick Leave - fifteen (15) daysof accumulated sick leave per year
Parental Leave - up to sixty(60) days of paid parental leave upon the birth or adoption of a child
Holidays - State employees alsocelebrate at least twelve (12) holidays per year

Pension - State employees earn credit towardsa retirement pension

Online applications are highly recommended. However if you areunableto apply online the paper application supplemental questionnaireand required documents maybe emailed to materials must be received in our office by the closingdatefor the recruitment. Onlyadditional materials that arerequested will be accepted for thisrecruitment.

If you are having difficulties with submittingyour onlineapplication please contact the DBM Recruitment andExamination Division or .

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer Maryland is committed torecruitingretaining and promoting employees who are reflective of theStatesdiversity.