Executive Assistant

Job Description

Executive Assistant

Solihull Onsite

Part Time (18.5 hours per week)

An exciting opportunity has arisen for an Executive Assistantto join our team in Solihull.

Why join Rolls-Royce

At Rolls-Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering protecting and connecting people everywhere.

By joining Rolls-Royce youll have the opportunity to work on world-class solutions supported by a culture that believes individuality is our greatest strength and all perspectives experiences and backgrounds help us innovate and enable our high-performance culture.

We are looking for a highly organised and proactive Executive Assistant to provide dedicated support to senior leadership. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys managing complex schedules coordinating high-level activities and ensuring executives can operate effectively.

You will play a critical role in maintaining smooth executive operations managing communications coordinating events and supporting senior leaders with high-quality administrative support.

What you will be doing:

• Diary management: Manage complex executive calendars arranging meetings and prioritising commitments to ensure time is used effectively. Prepare meeting logistics and circulate materials in advance where required.
• Inbox and correspondence management: Monitor and manage email and mail prioritising communications and responding where appropriate. Anticipate manager needs and proactively coordinate arrangements.
• Stakeholder enquiries: Act as a key point of contact for telephone and face-to-face enquiries screening calls and responding to internal and external queries professionally.
• Travel coordination: Arrange complex domestic and international travel managing last-minute changes and organising required documentation such as visas.
• Office and budget administration: Support general office management including stationery ordering filing and mail distribution. Assist in monitoring departmental budgets and flag potential deviations.
• Document production: Produce high-quality documentation including reports presentations and spreadsheets using Microsoft Office. Ensure work is accurate and delivered within agreed deadlines.
• Communications and reporting coordination: Maintain distribution lists and draft communications as required. Coordinate regular reporting cycles for senior leaders including board and committee reports.
• Secretarial support and continuity: Help ensure continuity of administrative support by assisting with internal or external cover arrangements.
• Event and project coordination: Organise and coordinate complex events such as leadership conferences and off-site meetings. Manage logistics facilities and hospitality arrangements to ensure professional delivery.

Key Experiences and any Qualifications

• Experience supporting senior leaders or executive-level managers
• Ability to work calmly under pressure and manage competing priorities
• Excellent attention to detail with strong organisational skills
• High level of Microsoft Office proficiency (Word Excel PowerPoint Outlook)
• Fast and accurate typing with strong administrative capability
• Strong communication and stakeholder management skills

Regional Benefits

This role offers strong development opportunities and broad exposure across multiple activities making it ideal for someone looking to expand their technical and operational capability within a world-class organisation.

• Work in a safety-first environment were doing the right thing and keeping it simple are core principles.
• Join a culture that values making a real difference through your work.
• Develop your career as a mid-career professional blending technical expertise with strong personal qualities.
• Thrive in a role that encourages integrity accountability resilience and curiosity.
• Collaborate and build relationships in a team-focused environment while also working independently.
• Take initiative lead and make smart decisions with confidence and support.
• Grow through continuous learning openness to improvement and exposure to challenging opportunities.

Please be aware that the priority will be given to employees identified as being athigh risk. The professional level and salary of the position will be dependent on the skills and experience of the successful candidate but isanticipatedto be CDS 6 - 8

This job is advertised at the grades shown and this is the desired operating level for this role. We encourage applications from candidates with relevant experience from any grade.

It is advised that you inform your current manager of your application for this role.

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programme aims to turn Rolls-Royce into a high-performing competitive resilient and growing company. Join us and it can be your future vision too.

Rolls-Royce are committed to being a respectful inclusive and non-discriminatory workplace where individuality is valued diverse perspectives fuel innovation and everyone can thrive.

Closing Date 19 March 2026

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