Job Information
| Job Title: | Administrative Assistant for HR Operations & Compliance |
| Department: | Human Resources and Talent Development |
| Reports To: | Assistant Director of HR Operations |
| FLSA Status: | Non Exempt |
| Work Calendar: | All 12 Month Staff |
| Salary Scale: | C13 |
Job Summary and Purpose
- The Administrative Assistant will perform general clerical duties to support the department operations. Successful candidates will demonstrate a strong attention to detail in record keeping and written communication and the ability to work well with other colleagues and the public.
Work Objectives/Essential Functions
- Complete onboarding paperwork with all new employees to include fingerprinting and other required forms
- Prepare type print and distribute a variety of written materials through established communication systems (e.g. newsletters emails and websites).
- Draft written communications from rough drafts outlines meeting notes or verbal instructions
- Providing copy-editing and other quality check support to colleagues
- Maintain accurate accessible archives of all communications
- Develop and maintain contact databases as required
- Welcome and screen visitors and callers
- Identifies needs of visitors and callers addresses questions directly when possible and triages requests to appropriate colleague
Education and Experience
| Education Attainment (Required): | High School Diploma or its equivalent required; coursework or certifications related to clerical duties preferred. |
| Education Attainment (Preferred): | |
| Relevant Experience (Required): | Two (2) years of professional experience required; prior experience in clerical roles preferred. |
| Relevant Experience (Preferred): | |
| Industry Licensure or Certifications (Required): | |
| Industry Licensure or Certifications (Preferred): | |
Required Licensures and Certifications
Additional Knowledge Skills and Abilities
- Appropriate professional English grammar usage spelling punctuation and publication.
- Use of Microsoft Office especially Word Excel and PowerPoint.
- Use of Google Drive including Docs Sheets Slides and Forms.
- Deliver effective written and verbal communication.
- Manage time and tasks effectively.
- Consistently implement SCPS policies regulations and procedures relevant to office operations.
- Work cooperatively in a team environment to meet goals.
- Organize and perform work independently.
- Work on multiple projects while meeting all deadlines.
- Show sustained effort and enthusiasm in quality and quantity of work.
Core Expectations of All Stafford Schools Employees
- Engage in ongoing professional development relevant to position.
- Respond to written and oral requests for information promptly and thoroughly.
- Maintain a clean neat appearance and dress appropriate to position and duties.
- Maintain a record of appropriate attendance and punctuality.
- Serve as a role model for students colleagues and the general public.
- Work in close harmony with supervisor(s) and colleagues.
- Comply with all division policies and regulations including but not limited to guidelines for confidentiality and professional conduct as well as all site-based procedures and protocols.
Weight Demands
| Weight Demands | Rarely | Occasionally | Frequently |
|---|
| Lifting 125 lbs | | | X |
| Lifting 2650 lbs | | X | |
| Lifting 50 lbs | X | | |
| Carrying 125 lbs | | | X |
| Carrying 2650 lbs | | X | |
| Carrying 50 lbs | X | | |
| Pushing/Pulling 125 lbs | | | X |
| Pushing/Pulling 2650 lbs | | X | |
| Pushing/Pulling 50 lbs | X | | |
Physical Demands
| Physical Demands | Rarely | Occasionally | Frequently |
|---|
| Standing | | | X |
| Sitting | | | X |
| Walking | | | X |
| Reaching | | | X |
| Turning/Twisting | | | X |
| Balancing/Climbing | | | X |
| Stooping/Kneeling | | | X |
| Crouching/Crawling | | | X |
Classification Details (Completed by Human Resources)
| Job Family: | Administrative Assistant |
| Calendar: | All 12 Month Staff |
| Pay Structure: | Clerical Salary Scale |
| Position: | |
| FLSA Status: | Non Exempt |
| Job Grade: | C13 |
| Job Code: | 0132 |
| Status: | Active |
This description is intended to describe the general nature essential functions and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks the inclusion of which are considered for job classification purposes.
Required Experience:
Junior IC
Job InformationJob Title:Administrative Assistant for HR Operations & ComplianceDepartment:Human Resources and Talent DevelopmentReports To:Assistant Director of HR OperationsFLSA Status:Non ExemptWork Calendar:All 12 Month StaffSalary Scale:C13Job Summary and PurposeThe Administrative Assistant wil...
Job Information
| Job Title: | Administrative Assistant for HR Operations & Compliance |
| Department: | Human Resources and Talent Development |
| Reports To: | Assistant Director of HR Operations |
| FLSA Status: | Non Exempt |
| Work Calendar: | All 12 Month Staff |
| Salary Scale: | C13 |
Job Summary and Purpose
- The Administrative Assistant will perform general clerical duties to support the department operations. Successful candidates will demonstrate a strong attention to detail in record keeping and written communication and the ability to work well with other colleagues and the public.
Work Objectives/Essential Functions
- Complete onboarding paperwork with all new employees to include fingerprinting and other required forms
- Prepare type print and distribute a variety of written materials through established communication systems (e.g. newsletters emails and websites).
- Draft written communications from rough drafts outlines meeting notes or verbal instructions
- Providing copy-editing and other quality check support to colleagues
- Maintain accurate accessible archives of all communications
- Develop and maintain contact databases as required
- Welcome and screen visitors and callers
- Identifies needs of visitors and callers addresses questions directly when possible and triages requests to appropriate colleague
Education and Experience
| Education Attainment (Required): | High School Diploma or its equivalent required; coursework or certifications related to clerical duties preferred. |
| Education Attainment (Preferred): | |
| Relevant Experience (Required): | Two (2) years of professional experience required; prior experience in clerical roles preferred. |
| Relevant Experience (Preferred): | |
| Industry Licensure or Certifications (Required): | |
| Industry Licensure or Certifications (Preferred): | |
Required Licensures and Certifications
Additional Knowledge Skills and Abilities
- Appropriate professional English grammar usage spelling punctuation and publication.
- Use of Microsoft Office especially Word Excel and PowerPoint.
- Use of Google Drive including Docs Sheets Slides and Forms.
- Deliver effective written and verbal communication.
- Manage time and tasks effectively.
- Consistently implement SCPS policies regulations and procedures relevant to office operations.
- Work cooperatively in a team environment to meet goals.
- Organize and perform work independently.
- Work on multiple projects while meeting all deadlines.
- Show sustained effort and enthusiasm in quality and quantity of work.
Core Expectations of All Stafford Schools Employees
- Engage in ongoing professional development relevant to position.
- Respond to written and oral requests for information promptly and thoroughly.
- Maintain a clean neat appearance and dress appropriate to position and duties.
- Maintain a record of appropriate attendance and punctuality.
- Serve as a role model for students colleagues and the general public.
- Work in close harmony with supervisor(s) and colleagues.
- Comply with all division policies and regulations including but not limited to guidelines for confidentiality and professional conduct as well as all site-based procedures and protocols.
Weight Demands
| Weight Demands | Rarely | Occasionally | Frequently |
|---|
| Lifting 125 lbs | | | X |
| Lifting 2650 lbs | | X | |
| Lifting 50 lbs | X | | |
| Carrying 125 lbs | | | X |
| Carrying 2650 lbs | | X | |
| Carrying 50 lbs | X | | |
| Pushing/Pulling 125 lbs | | | X |
| Pushing/Pulling 2650 lbs | | X | |
| Pushing/Pulling 50 lbs | X | | |
Physical Demands
| Physical Demands | Rarely | Occasionally | Frequently |
|---|
| Standing | | | X |
| Sitting | | | X |
| Walking | | | X |
| Reaching | | | X |
| Turning/Twisting | | | X |
| Balancing/Climbing | | | X |
| Stooping/Kneeling | | | X |
| Crouching/Crawling | | | X |
Classification Details (Completed by Human Resources)
| Job Family: | Administrative Assistant |
| Calendar: | All 12 Month Staff |
| Pay Structure: | Clerical Salary Scale |
| Position: | |
| FLSA Status: | Non Exempt |
| Job Grade: | C13 |
| Job Code: | 0132 |
| Status: | Active |
This description is intended to describe the general nature essential functions and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks the inclusion of which are considered for job classification purposes.
Required Experience:
Junior IC
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Posted on:
Yesterday
Vacancies:
1 Vacancy
