Executive Assistant (fmd) to the CEO
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Job Location:
Heidelberg - Germany
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
At Aleph Alpha we are shaping the future of AI with European values at the core. The heart of our product is developing cutting-edge generative AI solutions with a strong emphasis on sovereignty ethical development and societal benefit. Our generative AI offering empowers businesses governments and individuals to achieve their full potential.
We are looking for a motivated highly organized and detail-oriented Executive Assistant to support one of our Co-CEOs. The role can be full or part-time in our Heidelberg HQ perfect for a high-potential individual who is early in their career an experienced EA looking for a change or returning to the workforce.
You will work as part of a collaborative support team ensuring the Co-CEOs day-to-day operations run smoothly. While you will have guidance from the broader team we value someone who is eager to take ownership of their tasks and bring a can-do attitude to every challenge.
Your responsibilities:
Calendar Coordination: Managing a busy calendar scheduling meetings and ensuring the Co-CEO is well-prepared for their daily appointments.
Travel Arrangements: Organize domestic and international travel including booking flights hotels and local transport and preparing clear itineraries.
Meeting Support: Help collect and prepare meeting materials and presentations. Track action items and remind the team of upcoming deadlines.
Communication Flow: Support the management of incoming emails and inquiries and flagging urgent matters.
Expense Handling: Organize and submit monthly expense reports accurately and on time.
Team Support: Work closely with the existing support team to share information and ensure seamless coverage during office hours.
Inbox management: Support with organization and prioritization of incoming e-mails.
Your profile:
Language Skills: Professional working proficiency in both German and English (C1 level preferred).
First Experience: Some prior experience in an office coordination project management or assistant role (internships or 12 years of experience are a great fit).
Reliability & Detail: You are someone who catches the small things and takes pride in delivering high-quality accurate work.
Proactive Mindset: You dont wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently.
Discretion: You understand the importance of confidentiality and handle sensitive information with the utmost integrity.
Tech Savvy: Comfortable using the Google Suite and quick to learn new digital tools.
Adaptable: You stay calm when plans change and pivot between different tasks easily.
What you can expect from us:
Become part of an AI revolution!
30 days of paid vacation
Access to a variety of fitness & wellness offerings via Wellhub
Substantially subsidized company pension plan for your future security
Subsidized Germany-wide transportation ticket
Budget for additional technical equipment
Flexible working hours for better work-life balance and hybrid working model
Virtual Stock Option Plan
Required Experience:
Chief
About Company
Pioneering sovereign, European AI technology to transform human-machine interaction that can find solutions for the challenges of tomorrow.
