Purchasing & Cash Coordinator
Share
Job Location:
Chelmsford, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Purchasing & Cash Coordinator
Department: Finance
Direct Supervisor: Finance Supervisor
Status:Salaried Non-Exempt
Date:December 2024
Summary
The Purchasing & Cash Coordinator procures goods and services for agency wide use in a timely and cost-effective manner and plays a significant role in ensuring the proper functioning of Incompass system of internal controls. Job responsibilities include the procurement of office supplies program supplies furniture and services. The Coordinator is also responsible for processing bank deposits and monitoring bank activity.
Essential Job Functions
- Responsible for researching purchasing needs and acquiring the most favorable terms for Incompass purchases. Ensures that bids are obtained when necessary according to Incompass policies and procedures
- Places orders with vendors and determine shipping information or other terms and conditions
- Coordinates shipping and receiving with vendors and take delivered items into inventory
- Enters Purchase Orders into the accounting system and provide reports relating to their status
- Manages the residential program supply purchasing management of inventory and distribution
- Maintains and controls office supply inventory and coordinate repairs for copier machines with vendor
- Responsible for processing all deposits to the Agencys bank accounts and monthly EBT transactions
- Manages and reconciles petty cash
- Management of housing and food subsidies
- Other duties and projects as assigned
Qualifications
To perform this job successfully individuals must be able to perform each essential job function satisfactorily. The requirements below are representative of the knowledge skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Experience/Education
- Associates degree preferred
- Two years related experience in purchasing
- Intermediate Microsoft Office skills required.
Language Skills
Ability to read and interpret documents such as safety rules personnel policies handbooks collective bargaining agreement operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak professionally before groups of employees or managers within the organization required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to talk or hear. The employee is frequently required to sit stand and walk. The employee is required to use hands to finger handle or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision distance vision peripheral vision depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of this job. While performing the duties of this job the employee may occasionally be exposed to outside weather. The noise level in the work environment is usually moderate.
Incompass Organization
Incompass delivers enriching supports to people with intellectual and developmental disabilities so that they can lead fuller and more prosperous lives. For more than 65 years our dedicated team has been redefining what is possible for people with disabilities and their families in Greater Lowell and the Merrimack Valley. With locations in Chelmsford and Lawrence the agency serves more than 800 individuals through a robust suite of services including day habilitation job training and placement clinical and case management family support and residential programs. By promoting the rights of people with disabilities and engaging the community in our important work we not only improve the lives of the people we serve but we also foster a culture of inclusion that has a profound impact on our region.
Culture Statement
We are Care Champions. A team of adaptable collaborative diverse mission-driven individuals with a passion for purposeful innovation and service excellence. Our community commits itself to being inclusive and welcoming as we put the whole person at the center of everything we do.
We are Care Champions. A team of adaptable collaborative diverse mission-driven individuals with a passion for purposeful innovation and service excellence. Our community commits itself to being inclusive and welcoming as we put the whole person at the center of everything we do.
This job description is not all inclusive and does not state or imply that these are the only duties to be performed by the incumbent. The incumbent is required to follow/perform any job-related instruction/duty/project as directed by their immediate supervisor or the CEO.
Required Experience:
IC
Key Skills
- Order Management System
- Microsoft Office
- Inventory Control
- Microsoft Access
- Purchasing
- Procurement
- Microsoft Outlook
- Microsoft Word
- Supply Chain Experience
- Microsoft Excel
- ERP Systems
- negotiation
