General Office SupportAdministration South Hill Education Centre

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect we are honoured to be learning and unlearning on the ancestral and unceded lands of the x ʷ m əθ k ʷ ə y ə m (Musqueam) S ḵ wxw ú 7mesh Ú xwumixw (Squamish Nation) & s ə lilw ə ta ɬ (Tsleil-Waututh Nation).

At the VSB we are proud to provide exceptional learning experiences for students. As a large urban school district the VSB is one of Canadas most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District more than 7700 staff work to create learning environments where every student thrives by prioritizing students needs applying evidence-informed practices and building relationships. The VSBs culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students overall well-being and sense of belonging being equally important. As an organization we strive to build a school system where every student can be their authentic self and succeed throughout their learning doing this work we champion equity and accountability by making evidence-based decisions. As a learning organization humility is our guidepost as we work to continually improve student outcomes in service to them their families and the broader community. For more information about our school district visit Responsibilities:

In this position you will:

• Perform office functions to support the operation of Adult Education
• Assist in preparation and verification of Ministry reports (1701 SADE TRAX Provincial exam/registration)
• Prepare daily fee collections sheets and collect book deposits
• Perform accurate data entry of student information and registration student record maintenance
• Maintain office records reports timetables records and perform basic bookkeeping tasks
• Photocopy materials
• May be required to work with SFE system to assist in placement of EOCs
• Answer telephone and act as receptionist to greet the public and provide accurate information direction and assistance
• Type from copy and rough draft a variety of material including correspondence reports forms statements classroom materials etc.
• Perform other work within the job band as assigned

Qualifications

• Completion of Grade 12 plus up to one (1) year formal training in a business/office program and a minimum of two (2) years of office experience or an equivalent combination of education and experience
• Knowledge and experience using Outlook phone systems and Microsoft Office/365 programs
• Exceptional customer service interpersonal and communication skills required
• Ability to work independently as well as in a team environment
• This position will require the candidate complete work with a high degree of accuracy within a busy work environment
• Must be able to meet the following assessments: current Word and Excel (average 65%) composing correspondence
• Must possess or be willing to obtain an Occupational First Aid (OFA) certificate and will be required to perform OFA duties if assigned by the attendants may at the direction of Employee Services be required to perform emergency coverage at other locations

Your application MUST include:

• Cover letter
• Resume
• Three (3) Professional References including names email addresses and phone numbers of your most recent supervisors/managers
• A copy of your Work Permit or PR Card (if you are not a Canadian Citizen)

TO APPLY

To be considered for this position apply via MAKE A FUTURE. Include a cover letter resume and references.

1. Create a profile on Make a Future.
2. Click Apply Now under support positions.
3. Upload all supporting documents.
4. Answer all job posting questions.
5. Once your application has been submitted you will receive a confirmation email.

This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Only applicants who are fully qualified will be considered for this position. Only shortlisted candidates will be notified.

Additional Information:

As a public body the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA) RSBC 1996 c.165 as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications experience and suitability for this position. It may also be used to verify the information provided conduct reference checks and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA the VSB takes reasonable security measures to protect the personal information within its custody and control including what has been provided in this application. Should you have any questions about the collection and use of your personal information please email

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore each applicant may wish to provide on a voluntary basis information whether they self-identify as an Aboriginal person.