Executive Assistant Remote Portland OR preferred but not required

Compassion & Choices
is seeking an experienced Executive Assistant to help advance our advocacy medical outreach and education efforts across the country.

This role is responsible for providing high-level administrative operational and strategic support to the President/Chief Executive Officer. This role serves as a trusted partner by protecting leadership capacity through managing complex scheduling communications and organizational priorities while exercising sound judgment discretion and initiative. The ideal candidate is proactive detail-oriented and capable of operating in a fast-paced executive environment with professionalism and confidentiality while also able to build productive collaborative workplace relationships to ensure leadership decisions be operationalized.

This is a full-time remotely-located paid position reporting to the President/CEO. Compensation offered will be commensurate with experience. We offer excellent benefits including employer-shared medical and dental insurance premiums employer-paid short- and long-term disability life and accidental death & dismemberment insurance flexible spending account for medical and child care commuter pre-tax benefit eligibility to participate in 401K with generous 5% employer match and 100% vested at time of eligibility 12 paid holidays 17 PTO days first year and personal days.

This position will primarily be responsible for:

• Manage and coordinate the President/CEOs complex calendar including scheduling meetings travel and events with a focus on strategic prioritization.
• Act as a central communication conduit for the President/CEO ensuring priorities decisions and context are clearly communicated to relevant stakeholders in a timely and professional manner.
• Prepare edit and manage correspondence reports presentations and briefing materials for meetings and public engagements.
• Coordinate leadership meetings including developing agendas producing or requesting materials recording minutes and ensuring follow-up actions.
• Prepare concise project and task status updates and summaries for the CEO and leadership team.
• Reinforce accountability by tracking decisions made in leadership meetings and following up to verify they are executed.
• Collaborate with senior leadership and cross-functional teams to support organizational priorities.
• Support strategic initiatives by conducting research tracking action items and ensuring project milestones are met.
• Handle sensitive and confidential information with the highest level of discretion.
• Streamline administrative processes and recommend improvements to enhance executive and organizational efficiency.
• Assist with event planning and logistics for executive and company functions as needed.
• Support of all C&C efforts as requested; including but not limited to activities such as identifying prospects briefing donors alerting staff of fundraising opportunities reaching out to donors participating in phone-athons etc.
• Timely and accurate completion of related reports (such as company credit card statement performance reviews time cards etc.).
• Demonstrates commitment to and active support of C&Cs DEIB program.
• Travel as necessary (likely no more than 10% subject to change)
• Other duties as required.
  

Required Qualifications (You will be a good fit if you have the following):

Education and Experience:

• Bachelors degree or equivalent professional experience required
• 3-5 years prior experience supporting a senior executive or C-suite staff member in an administrative role.
• Experience in nonprofit healthcare legal or related mission-driven environments strongly preferred.

Language Skills:

• Strong written and verbal communication skills with a professional polished presence.

Computer Skills:

• Proficiency with Microsoft Office Google Workspace Adobe Acrobat and virtual meeting platforms; experience with project management tools is a plus.

Other Skills:

• High level of discretion integrity and emotional intelligence.
• Exceptional organizational time-management and multitasking skills.

Values: Must be energized by the idea of working at an organization with the following values:

• Compassionate in our conviction that dying patients should be free of unwanted treatment suffering or outside interference.
• Respectful of the autonomy of individuals to decide what end-of-life options are best for them and their family.
• Courageous in our willingness to confront the toughest end-of-life health challenges disrupt the broken status quo and protect an individuals right to self-determination.
• Credible in all our education advocacy and partnerships our efforts are grounded in objective research and demonstrable facts.
• Resilient in our capacity to respond to opportunities and threats in the movement so that we can achieve our vision as quickly as possible.

How to Apply:

Current resume and cover letter should be submitted as one PDF your cover letter please (1) indicate how your personal philosophy aligns with our mission (2) provide a brief summary of your directly related experience and (3) provide your salary expectation (with a specific amount/range vs negotiable).

Questions about the position may be directed to .

About Compassion & Choices

Across the nation Compassion & Choices works to create a society that affirms life and accepts the inevitability of death embraces expanded options for compassionate dying and empowers everyone to choose end-of-life care that reflects their values priorities and beliefs. To make this vision a reality we improve care expand options and empower everyone to chart their end-of-life journey.

Compassion & Choices is committed to building a staff that reflects the diverse communities that make up our country. We are an Equal Opportunity Employer and recruit hire train promote and administer any and all personnel actions without regard to age color creed disability economic status ethnic identity gender identity national origin race religion sex sexual orientation veterans status or any other basis prohibited by applicable law.

Required Experience:

Manager