Coordinator, Medical Affairs

Grow Your Career at Brant Community Healthcare System (BCHS)

At BCHS we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris Ontario we serve with purpose passion and a deep commitment to the people who rely on us.

• Brantford General Hospital Our acute care hospital offering a full spectrum of inpatient and outpatient services.
• The Willett in Paris Home to our urgent care centre and transitional care services supporting patients through every step of their healthcare journey.

With over 130 years of service BCHS is evolving with a renewed focus on excellence collaboration and innovation. Our strategic priorities center on Quality Care Connected Teams and a Healthy Future for our patients our people and our community. Our culture is shaped by our core values and pillars:

Core Values

Four Pillars

Be Bold and Courageous

Commit to Excellence

Champion Equity

Be Trustworthy

Patient-First

People-Centred

Partnership- Based

Progress- Focused

These values reflect who we are what we stand for and how we work together to have influence. Join us in shaping the future of healthcareright here at BCHS.

Why Choose BCHS

• Investing in You Access to a centralized Education Fund tuition support and professional development opportunities.
• Flexible Scheduling Within a standard work week
• Career Growth Internal job postings mentorship programs and leadership development.
• Predictable Work Locations Stability and consistency in your work environment.
• Collaborative Team Culture Work alongside skilled professionals in a supportive interdisciplinary setting.
• Employee Wellness Matters Peer Support Team Wellness Committee Free confidential Employee Assistance Program (EAP) for employees and their families.
• Commitment to Safety Comprehensive safety programs for all
• Competitive Compensation and Benefits Salaries and benefits designed to align with industry standards reinforcing our commitment to attracting and retaining top talent. Excellent Pension Plan.
• Diversity & Inclusion We are actively working to diversify our teams and remove systemic barriers in hiring retention and advancement. We track and report on our progress because representation matters. We regularly review our benefits policies and programs through an equity lens to meet the needs of our diverse teams. Provide accommodations for religious practices and use trauma-informed policies that support mental wellbeing.
• Recognition & Rewards Employee appreciation programs and professional recognition opportunities and Corporate Committee
• Community Impact Make a real difference in patient care and public health every day.
• Choose Civility Where every interaction matters. Civility and respect shape our workplace as individuals treat one anotherand the communities we serve with dignity empathy and cultural awareness. We foster a culture of civility by raising awareness setting clear expectations and continually reviewing our policies and practices to ensure respect is at the core of everything we do.

Position Summary

Reporting to the Director of Medical Affairs the Coordinator Medical Affairs will be working in the department to supporting the overall coordination of their applicable professional staff departments. The coordinator will be accountable for supporting department medical leadership including the engagement and recruitment of professional staff to their department. They will provide support to the work of the Department of Medical Affairs and the Chiefs & Medical Directors under their portfolio. They will be accountable for supporting the clinical schedules for professional staff in their departments schedule maintenance and related physician payments. Additional administrative accountabilities for support to the Chiefs & Medical Directors includes calendar management departmental/division meeting support (reoccurring meetings including agenda planning and minutes). They will also provide key support for the recruitment of professional staff to their departments.

Primary Responsibilities

Professional Staff Recruitment

• Working with the Director of Medical Affairs to support the recruitment of Professional Staff to the organization.
• Recruitment activities include attending developing and managing online postings attending recruitment fairs conferences and other events as required.
• Supporting the orientation onboarding and engagement of BCSH professional staff.
• Maintaining recruitment trackers for departments and divisions.

Administrative Support

• Providing administrative support to the Chiefs & Medical Directors within their portfolio including meeting scheduling calendar management and alignment of administrative accountabilities with clinical work
• Supporting the scheduling and coordination of monthly department meetings including minute taking
• Supporting other departmental specific processes as required.

Professional Staff Scheduling & Payments

• Accountable for the schedule management for professional staff of applicable departments and divisions in their portfolio.
• This includes the development and maintenance of monthly schedules for the departments for both planned and unplanned (On-Call) care.
• Creation and management of an overall electronic schedule of professional staff
• Working with other coordinators to support scheduling of learners.
• Regular payment processing for professional staff in the departments including stipends as well as sessionals (as applicable)

Mandatory Qualifications

• Minimum 3 years diploma in Medical office administration or degree in health admin/health studies or related field
• Minimum 2 years experience working with physicians in a clinic or other healthcare setting experience working in a healthcare setting as a coordinator
• General understanding of healthcare in Ontario/Canadamedical terminology basic accounting principles physician billing and scheduling
• Strong computer skills required with an ability to learn new computer skills quickly
• Advanced level proficiency in use of Microsoft Office Suite Products (MS Word Excel PowerPoint and Outlook). Extra proficiency in excel and outlook for calendar management.
• Strong organizational and time management skills.
• Project management experience including the use of project management tools and experience with physician recruitment and/or any experience working with physicians a strong asset

Our Commitment to Equity Diversity and Inclusion

BCHS is committed to building an inclusive and accessible workplace that reflects the diversity of the communities we serve. We welcome people from all walks of life including people of all genders sexual orientations racial and ethnic backgrounds Indigenous identities abilities and lived experiences. Inclusion is part of how we deliver better care

We are dedicated to removing barriers and providing accommodations at every stage of the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations please inform us when contacted and we will work with you to meet your needs.

Ready to Make a Difference
If you are passionate about healthcare and looking for a supportive and dynamic work environment we would love to hear from you! Apply today and join BCHS in delivering exceptional care with compassion and integrity.

AI Use in Hiring
Brant Community Healthcare System does not use artificial intelligence (AI) automated tools or algorithms to screen assess or rank candidates during the hiring process; all applications are reviewed by our recruitment team.