USAT Newsroom Operations Specialist

USAT Newsroom OperationsSpecialist USA TODAYisseekinga highly capable and proactiveNewsroom OperationsSpecialistto support newsroom executive leadership with a blend of high-level administrative operational and project management responsibilities. This role is ideal for someone who thrives in a fast-paced environmentdemonstratesstrong business acumen and can operate with discretion independence and strategic foresight. The ideal candidate will go beyond traditional EA duties to help drive operational efficiency and cross-functional alignment. This position has no direct reports. It is an in-person role that reports to the Senior Vice President of USA TODAY based in the USA Today Washington DC : Provide executive- and manager-level administrative support including calendar management travel coordination and meeting preparation. Act as a liaison between the executive and internal/external stakeholders ensuring timely communication and follow-up. Lead or support special projects and operational initiatives across departments. Monitor and manage key business workflows ensuring deadlines and deliverables are met. Prepare executive-level presentations reports internal newslettersand briefing materials. Provide any necessary support for staff meetings (such as our monthly All Hands and Content Town Hall sessions) to include document prep and basic technical support. Coordinate team operations such as onboarding invoicing and vendor management. Identify and implement process improvements to enhance team productivity and collaboration. This includes identifying and potential training on automation and AI technologies to assist in organization speed communication and workflow. Maintain confidentiality and handle sensitive information with discretion. Requirements: Certifications or other relevant academicdegrees in business administration office management or related field or equivalent combination of education and least one year of experience supporting senior executives with exposure to operations project management or business administration. Exceptional organizational and multitasking skills with a proactive mindset. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite and collaboration tools (e.g. Teams SharePoint Asana). Ability to work independently anticipateneeds and exercise sound judgment. Experience in media and content. Familiarity with executive-level reporting and operational planning. Comfortable navigating ambiguity and shifting InstructionsWe are eager to learn more about you and how you fit this role. When you apply dont limit your upload to a resume; show us what youve done. To do so put together a single document file that includes the following in this order:Your resume one to two pages. A cover letter that outlines how you would approach the is important that these items be assembled into a single document and uploaded in PDF format. Completing these steps will ensure that your application receives the highest consideration.#Newsgnt#LI-NC1