Temporary Assistant Bookkeeper

ESSENTIAL JOB DUTIES

Financial Processing & Review

• Review and process EmConnect purchase requests submitted by student organizations for accuracy completeness and policy compliance.
• Flag missing information or discrepancies and follow up as needed to ensure timely approval.
• Assist in tracking purchase requests to support smooth workflow and consistency.

Purchasing Support

• Make approved low-complexity purchases on behalf of student organizations including but not limited to Instacart Amazon Walmart and Target.
• Maintain basic records and receipts for completed purchases.
• Reconcile Pcard charges including monthly subscriptions.

Communication & Student Support

• Communicate directly with student organization leaders regarding purchase requests timelines and next steps.
• Provide clear friendly guidance to students navigating the purchasing process.
• Serve as a consistent point of contact during a high-demand period.

General Support

• Assist with maintaining organized financial records and documentation.
• Support the Finance Manager (when back from leave) and SEAL team with additional administrative tasks as needed during peak purchasing season.

QUALIFICATIONS Qualifications are deemed required or preferred and represent what is needed to effectively perform job.

• High School Diploma or equivalent experience required.
• Experience working with student organizations or in a campus administrative role preferred.

KNOWLEDGE SKILLS AND ABILITIES May be representative but not all-inclusive of those knowledge skills and abilities commonly associated with the job.

• Strong attention to detail and organizational skills.
• Clear and professional written communication skills.
• Ability to manage multiple requests and deadlines in a fast-paced environment.
• Comfort working with online purchasing platforms and financial systems.
• Reliability and consistency in a time-sensitive role.
• Familiarity with EmConnect or similar student engagement platforms preferred.
• Basic understanding of purchasing or financial processes preferred.

PHYSICAL ABILITIES Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Requires ability to lift and move objects that are light
• Requires ability to move materials occasionally

WORK ENVIRONMENT Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Usual Office Conditions

The compensation for this position is $18 an hour.

In addition to a competitive salary Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20 hours per week.

Benefits include outstanding health plans with limited out-of-pocket expenses dental plans generous time-off programs and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.