Technical Services Administrative Assistant

JOB SUMMARY: Develop track and ensure timelines of all departmental project plans. Provide detail reports for all departmental spending activity.

REPORTS TO: TECHNICAL SERVICES MANAGER

ESSENTIAL RESPONSIBILITIES:

• Strong P.C. Skills (Knowledge and application of MS Word Excel Access MS Project and MP2 Computerized Maintenance Management System)
• Ability to build data bases from scratch edit and modify existing data bases and link data base information to spreadsheets in Excel; build graphs and interpret data
• Coordinate and communicate all projects within the department and external to the department
• Ensure adequate resources are in place to ensure completion dates are maintained
• Track all projects ensure tasks/milestones are completed on time and keep all stakeholders appraised of project status
• Receive and evaluate bids from contractors and vendors.
• Track and manage capital budgets providing weekly reports to stakeholders
• Audit General Ledger activity and reconcile to committed spending reports
• Typing of letters memos EPAs reports and meeting minutes
• Prepare and distribute daily and monthly production logs spreadsheets and reports for internal and external company personnel
• Maintain department /facility files records and correspondence
• Track process and order area supplies
• Code and process all supply invoices
• Track and log all non-labor purchases
• Track all labor and provide weekly reports to stakeholders
• Input track and make recommendations for improvement for customer feedback forms
• Assist with budgetary planning
• Assist in compiling data and type annual labor and non-labor budgets for facility personnel
• Type and distribute confidential data
• Compose and type business correspondence
• Substantial telephone transactions
• Process temp agency invoices if applicable

TECHNICAL SERVICES ADMINISTRATIVE ASSISTANT MARGINAL RESPONSIBILITIES:

• Perform other work area functions as needed to accommodate changing workload priorities

COMPREHENSIVE REQUIREMENTS:

• Must maintain a high degree of business confidentiality
• Former experience in managing and coordinating projects
• 2 years demonstrated experience in word processing and spreadsheets (Word Windows and Excel)
• Type 50 W.P.M. with less than 10% errors
• Excellent accounting skills to include understanding of capital vs. expense depreciation credits and debits
• Ability to manage multiple projects at once
• Ability to work with a diverse group of people within a team atmosphere
• Strong written and verbal communication skills
• Financial skills (familiarity with corporate accounting methods account coding committed funds float general ledger activity reconciliation etc.)
• Ability to work with little supervision
• Strong time management skills
• Strong analytical skills

EDUCATION:

• Associates degree in business or equivalent work experience
• A minimum of 3 years secretarial experience

TECHNICAL:

• Project skills (Minimum of 2 years experience with Microsoft Project including resource leveling and special reports)
• Strong PC application skills

• Operation of (RF) handheld scanner and P.C.

PHYSICAL REQUIREMENTS:

• Acceptable vision to perform job functions

• Mobility necessary to work all levels of building
• Maintain control of moving equipment at all times

COMPETENCIES:

• Maintain established efficiency and accuracy requirements
• Follow all safety rules and requirements
• Follow LS&CO. Policies and Procedures
• Maintain facility housekeeping standards
• Ability to read and write in English
• Strong Number recognition and correlation
• Be alert to watch for and immediately report all carton jams and mechanical equipment failures

EOE M/F/Disability/Vets

LOCATION

FULL TIME/PART TIME

FILL DATE

Current LS&Co Employees apply via your Workday account.