Sr. Administrative Coordinator

Baltimore, MD - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. The below job opportunity is to one of Our clients who offer biotechnology product development services. The Company focuses on providing laboratory equipment chemicals supplies and services used in healthcare scientific research safety and education.

Job Title: Sr. Administrative Coordinator

Location: Baltimore MD 21210

Duration: 3 Months

Job Type: Temporary Assignment

Work Type: Onsite

Shift: 8-4:30 (30 minute lunch) or 8-5 (1 hr lunch). Flexibility for 7:30-4:30 with 1 hr lunch if needed.

Job Description:

The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office unit or program.
This position may provide support for fiscal and budget management for the assigned area and provide project support to a Dean Associate Dean Department Chair program leadership or comparable business leaders.
The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities:

Plan support and organize daily activities of the office unit or program.
Provide complex administrative project and calendar support to a Dean Associate Dean Department Chair program leadership or comparable business leaders.
Manage team and/or assigned leaders calendars; plan and schedule meetings and coordinate associated logistics.
Support the administration of the department/units budget including monitoring and tracking expenses budget reconciliation resolving issues and assisting with developing budget projections collecting information for budget development.
May represent department management in appropriate circumstances within the scope of the positions responsibility and purview.
Independently develop and manage complex and key administrative projects (databases reports grant proposals office workflow records control course materials).
Coordinate purchasing processes; process various department bills and reconcile accounts.
Prepare meeting materials (e.g. draft agenda collect relevant information) and provide staff support for high-level meetings. Record and draft minutes monitor and follow-up on action items.
Coordinate and provide various general office services e.g. payroll purchasing records control office moves/renovations repairs and maintenance.
May serve as the liaison or office contact with facilities or other service providers.
Identify and resolve administrative problems and issues.
Analyze operating practices processes and procedures (e.g. record keeping systems forms control office layout personnel requirements).
Develop and recommend administrative processes/procedures to ensure efficiency in general office operations interpret and communicate operating policies.
Develop and produce reports.
Assist with preparation of presentations.
Assist with planning special events/functions including workshops conferences etc.
Coordinate preparation set up and logistics for department/office events/functions.
May perform some non-routine and confidential administrative functions.
Coordinate work assignments of students and/or temporary office support as needed.
Other duties as assigned.

In addition to the duties described above:

Ensures smooth management of day-to-day personnel and payroll-related operations.
Coordinates the faculty/researchers/postdoc / visiting student appointment request process; proactively monitors appointment renewals ensures researcher performance reviews are scheduled ensures historical and current appointment data is maintained develops reports and follows up with the KSAS HR Team on all outstanding appointment requests.
Maintains payroll spreadsheets to track all graduate student payroll and requests ISR or eform processing from Divisional HR as needed for changes in funding due to Training grant appointments TA assignments Fellowship awards and faculty funding changes.
Complete monthly verification and reconciliation of expenses for non-sponsored accounts using paperless system. This includes but is not limited to running monthly reports matching receipts/invoices to statement note any outstanding items updating shadow systems and follow-up to ensure outstanding items are resolved.

Minimum Qualifications:

High school diploma or graduation equivalent.
Four years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent to the extent permitted by the client equivalency formula.

Preferred Qualifications:

Bachelors Degree
Strong knowledge of HR regulations and experience in an academia setting.
Technical Qualifications & Specialized Certifications:
Highly proficient with Microsoft Office programs including Outlook Word Excel and PowerPoint.

Technical Skills & Expected Level of Proficiency:

Calendar Management: Intermediate
Event Coordination: Intermediate
Financial Administration: Intermediate
Interpersonal Skills: Intermediate
Meeting Coordination: Intermediate
Office Procedures: Intermediate
Oral and Written Communications: Intermediate
Organizational Skills: Intermediate
Project Management: Developing
Report Writing: Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

TekWissen Group is an equal opportunity employer supporting workforce diversity.

Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. The below job opportunity is to one of Our clients who offer biotechnology product development services. The Company focuse...