Job Location:

The Director Finance & Administration is a member of the leadership team strategic thought-partner who oversees and ensures accurate and timely preparation/release of financial statements and strategy analysis reporting to the Chief Operating Officer (COO). The Director is a hands-on and participative manager who will perform all accounting functions assist in the creation of and adherence to internal controls risk mitigation and manages systems to report financial information to internal and external stakeholders. This individual will lead and develop an internal team to support the following areas: Finance Business Planning and Budgeting. The position also serves as a liaison to Simon Corporate areas of Human Resources Administration and Information Technology.

As a proven influencer the successful candidate will possess exceptional communication skills playing a critical role in collaborating with the senior leadership team in strategic decision-making and operations as Simon Youth Foundation continues to enhance its quality programming build capacity and sustainable long-term impact. The Director also supports the work of the Board of Directors through engagement with the Treasurer and Finance and Investment Committees.

Qualifications

• Bachelors Degree in Accounting
• Master of Business Administration preferred.
• Minimum five years progressive experience; including minimum six years of broad financial and operations and team management at a nonprofit organization.
• Experience as Chief Financial Officer or Controller role at a nonprofit organization preferred.
• Experience in management of public and private grants and endowments.
• Proven experience of final responsibility for the quality and content of all financial data reporting and audit coordination for either a division or significant program area and has preferably overseen a human resources function previously.

Knowledge Skills and Abilities

• Excellent communicator with a collaborative mindset and commitment to fostering continues improvement and accountability.
• Ability and desire to wear many hats in a fast-paced environment.
• Ability to prioritize negotiate and collaborate with a variety of internal and external stakeholders.
• Ability to translate financial concepts and collaborate with Foundation staff Treasurer Finance Committee and Investment and Board.
• Commitment to training programs that maximize individual and organization goals including best practices in human capital activities.
• Excellent relationship building skills.
• Experience selecting and overseeing software implementation and managing relationships with software vendors.
• Outstanding verbal and written communication abilities.
• Personal qualities of integrity and credibility.
• Strong initiative and problem-solving skills; anticipate challenges and address them proactively.
• Self-motivated organized and analytical mindset.
• Track record in setting priorities accuracy keen analytic organization agility and problem solving skills that support and enable sound decision making.

• Working knowledge of business software applications and cloud-based platforms including:
  • Nitro Pro
  • Sage Intacct and and Blackbaud Raisers Edge.
  • Highly skilled with Microsoft Office Suite (Word Excel PowerPoint)
  • SharePoint Concur

Major Duties Functions and Responsibilities

Finance

• Create analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments and oversee all financial project/program endowment and grants accounting.
• Own the organization-wide finance strategy for grants build budgets in collaboration with senior leadership financial tracking including program income and match requirements.
• Review approve and submit all grant invoices; verify allowability and allocations; track drawdowns and resolve exceptions.
• Produce reconciled grant financials and dashboards; complete timely closeouts with accurate final reports.
• Oversee and lead the annual audit and Federal tax process liaise with external auditors and the Treasurer and Finance Committee and Investment Committee and Board of Directors; assess any changes necessary.
• Manage organizational cash flow reserve strategies and forecasting/re-forecasting and banking relationships while providing timely and accurate financial reports.
• Direct or participate in negotiations for new and renewal agreements.
• Implement a robust contracts management and financial management/ reporting system; ensure proscribed contract billing and collection schedule and that financial data and cash flow are steady and support operational requirements.
• Oversee and lead the annual update cycle implementation and monitor all necessary business policies and accounting practices; improve Simon Youth Foundations overall policy and procedure database.
• Communicate critical financial matters to the senior leadership team Foundation staff Treasurer and Finance Committee and Investment Committee and Board of Directors.
• Complete activities posting and reconciliation for lockbox bank accounts endowments Blackbaud RE accounts receivable scholarship administrator prepaid expenses fixed assets.
• Support 990 preparation and other regulatory filings as applicable.

Business Planning and Budgeting

• Oversee and lead annual budgeting and re-forecasting cycles across all departments with effective conjunction with the CEO.
• Administer and review all financial plans and budgets working with internal and external stack holders.
• Monitor actuals vs. budget across all departments events and grants; support leaders with financial analysis and decision-making. Report on the Foundations financial status to the senior leadership team Treasurer Finance Committee and Investment Committee and Board of Directors.
• Develop and lead annual financial training to foster financial understanding budgeting process improvement and accountability for Foundation staff.
• Oversee and manage department compliance regarding data information and record management.

Administration

• Establish a vision for areas of responsibility identify key challenges and deliver targeted recommendations and outcomes.
• Work closely and transparently with all external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operation as the organization scales.

Problem Solving

• Strive for constant improvement of quality of all internal and external processes in order increase the Foundations efficiency and efficacy.
• Negotiate issues related to academy closures and transfer of assets.
• Reconcile variances between the General Ledger and the Donor Database.
• Reconcile variances between the General Ledger Bank Accounts and Investment Accounts.
• Oversee investment of the organizations endowment assets in accordance with policy execution with oversight of the Treasurer and Finance and Investment Committees.
• Manage academy build-out projects to budget collaborate with internal and external event owners to develop and manage to budget.
• Ability to make administrative and procedural decisions and judgements on sensitive confidential matters.

Information Technology

• Act as liaison to Simons Information Services department for all technology issues.

Authority

• The Director Finance & Administration may serve as counsel for other senior leaders enacting disciplinary actions for their subordinate staff.
• The Director Finance & Administration must stay current with nonprofit finance regulations and audit standards; formulates and updates policies to ensure the compliance with Federal and State regulations including GAAP in order to ensure the Foundations status as a 501(c) 3 organization.
• The Director Finance & Administration coordinates the signatory and compliance protocols for the organization.

Budget Responsibility

The Director is responsible for the following budget line items:

• Charitable Organization State Registration Fees (outsourced)
• Accounting Fees
• Office Supplies related to finance and administration (coordinated by staff)
• Software Maintenance
• Workers Compensation and Directors & Officers Insurance
• Travel related to Finance & Administration
• Bank Investment and Credit Card Fees
• Training and Tuition
• Uncollectible Pledges (estimated at 2% of unrestricted annual revenue).

Minor Duties Functions and Responsibilities

• Assist Foundation staff with projects that may be outside of typical Finance and Administration duties.
• Maintain commitment to professional ethics.
• Maintain enthusiasm for the SYFs mission.
• Represent the President & CEO in internal and external meetings.
• Additional duties as assigned.
• Travel may be required.
• Manage the general liability insurance process with Simon Property Group.
• Manage in-kind reporting process.

Reporting Relationship

• The Director Finance reports directly to the Chief Operating Officer.
• Other reporting relationships include the Board of Directors Treasurer Finance & Investment Committee.