Team Assistant

The Firm

Capula Investment Management is a leading global quantitative hedge fund managing over $30 billion in assets. We are headquartered in London and have offices in New York Singapore Hong Kong Tokyo Geneva and Abu Dhabi. We manage absolute return enhanced fixed income macro and alpha strategies for a diversified group of investors worldwide. Capula invests in a broad universe of asset classes including fixed income equities currencies and commodities as well as derivatives related to these asset classes.

The Role

Capula is seeking a Team Assistant to join the London office. The role provides dedicated support to the Head of Talent Development and a team of traders ensuring seamless administrative and organisational support across a fast-paced trading environment.

The Team Assistant will also provide cross-coverage for other Assistants during periods of absence and may be required to support additional trading teams where necessary.

This is a full-time role 4 days in office 1 day WFH per week.

Key Responsibilities

Executive Support & Coordination

• Arrange recruitment-related meetings in conjunction with HR
• Provide extensive and complex diary management across multiple senior stakeholders
• Co-ordinate internal and external meetings including preparation and collation of materials
• Process and submit expense claims accurately and in a timely manner
• Maintain strict confidentiality at all times

Travel and Entertainment

• Arrange complex international and domestic travel accommodation and itineraries
• Manage last-minute changes to schedules efficiently
• Arrange visas where required
• Organise corporate lunches dinners and external events
• Book meeting rooms and co-ordinate catering requirements

Team and Business Support

• Provide administrative support on specific projects as directed
• Act as a floating Assistant for other trading teams when required
• Provide cover for senior executives during absence of other administrative team members
• Support the wider administration team by answering incoming calls and relaying messages as appropriate
• Work collaboratively within the administration function to ensure consistent service standards

Additional Requirements

• Occasional ad hoc work on bank holidays may be required
• Undertake other reasonable duties in line with business needs

Education and Qualifications

• Bachelors degree is highly desirable

Experience

• Proven experience providing Team Assistant support at mid level
• Experience within financial services or a professional services environment preferred
• Experience supporting multiple stakeholders in a fast-paced environment

Skills

• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Strong organisational skills with exceptional attention to detail
• Proactive self-motivated and able to work independently
• Approachable and collaborative team player
• Advanced knowledge of Microsoft Office suite

Capula is committed to helping all employees flourish in their roles by supporting your professional development and offering exposure to challenges that you may not encounter in a larger organisation.

We will provide:

• A competitive salary and bonus scheme with annual reviews
• 25 days paid annual leave
• Excellent staff development and training opportunities
• Corporate gym membership (and a complimentary wellness space in our London office)
• Free breakfast lunch and dinner in our employee restaurant
• Medical insurance and other benefits

Required Experience:

Junior IC