HR Office Coordinator
Share
Job Location:
Costa Mesa, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Title: Human Resources Office Coordinator
Rate of Pay: $20.00 per hour
Position Purpose:
The OC Fair & Event Center (OCFEC) is seeking a highly motivated individual looking to pursue a career in Human Resources (HR) to fill the entry level position of HR preparation for the annual OC Fair and year-round events the HR Coordinator provides administrative assistance and performs a variety of tasks designed to develop technical skills.
Essential Functions:
- Seize learning opportunities and develop HR expertise needed to complete the assigned tasks.
- Actively seek opportunities to develop business acumen by learning and completing HR tasks.
- Onboard all new hires and rehires by guiding them through the onboarding process explaining each step clearly and providing a welcoming supportive environment.
- Complete I-9 forms verify and store documents in accordance with federal guidelines.
- Assist the HR department with special projects (e.g. Job Analysis Onboarding Recruiting Employee Relations Compliance Reporting and Workers Comp.).
- Accurately enter data into systems (e.g. HRIS DMV ID badging and computer drive) and double check entries with careful attention to detail.
- Provides excellent customer service to walk-in office traffic especially during high volume periods while maintaining a professional and calm demeanor.
- Respond to internal and external client inquiries in a professional and timely manner via telephone written correspondence or other methods.
- Process high volume repetitive employee transactions correctly (e.g. onboarding backgrounds and termination forms).
- Scan and file employment documentation in accordance with departmental and legislative guidelines.
- Update personnel files (e.g. department transfers promotions) in a timely manner prioritizing accuracy over speed.
- Assist with various administrative Human Resources tasks as needed (e.g. verifications of employment EDD claims recruitment).
- Work closely with other departments to address HR-related requests and concerns keeping the HR supervisor informed of progress and any concerns.
- Proactively forward concerns to lead/supervisor (e.g. process improvement).
This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Schedule:
Now April (Mon-Fri): 2-3 days per week flexible shift hours between 8am-5:30pm.
Mid April- July (Mon-Fri*): 4-5 days per week flexible shift hours between 8am-7pm.
*may work some Saturdays and/or Sundays schedule times may vary.
OC Fair Hiring Event: May 30 2026 (Tentative)
OC Fair (July 17-August 16): 4-5 days per week Wednesday Sunday; Flexible irregular business hours between 9am 7pm.
This schedule is subject to change due to business needs. You may be scheduled on weekends and late evenings addition you may be scheduled for more or less hours than those listed above.
Qualifications:
- College graduate in a relevant field or pursuing a Bachelors or Masters degree.
- Detail oriented with strong analytical skills customer service prioritizing work problem solving and meticulous attention to detail.
- Excellent writing skills to proofread write clearly and concisely at an advanced level.
- Self-motivated focused positive attitude and proactive.
- Ability to develop business acumen and seize learning opportunities.
- Ability to learn and develop the HR expertise needed to complete the assigned tasks.
- Excellent communication (verbal and written) and interpersonal skills.
- Must be able to maintain confidentiality and strong discretionary judgment concerning legal matters medical records disciplinary actions and personal data of candidates employees and the company.
- Outstanding organizational skills; including the ability to effectively prioritize deadlines as well as multi-task in a fast-paced environment.
- Demonstrate a high level of integrity to complete work follow-through and meet deadlines independently with minimal supervision.
- Intermediate knowledge in MS Office (Excel Word PowerPoint Outlook) and excellent computer skills.
- Ability to efficiently adapt to new programs and technology.
- Available to work some late evenings and weekends as needed.
Preferences:
- Bilingual Spanish and English.
- Experience with HR Information Systems (HRIS) and recruiting systems.
- BS/BA in HR Management/Business Management or related field.
- Prior office experience.
- Extracurricular and/or leadership experience.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit talk and hear. The employee is occasionally required to walk; use hands and fingers to operate handle or feel objects tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately loud and louder noise levels may be experienced during high volume walk-in traffic periods and when in larger event buildings or outdoor events.
Job Description Acknowledgement:
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Will be required to perform other duties as directed requested or assigned.Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
OC Fair & Event Center is home to the annual Orange County Fair, Centennial Farm, Heroes Hall, Imaginology and several other year-round events.
