VPMTP Administration Assistant

Job Description:

• Permanent / Part Time 24 hours per week

• Fitzroy or Kew location

• Excellent benefits including salary packaging

• Flexible working arrangements

Are you a highly organised detail-focused professional with experience in palliative care administration Do you thrive in a fast-paced environment and enjoy supporting teams to achieve meaningful outcomes

Join the Victorian Palliative Medicine Training Program (VPMTP) and play a key role in supporting state-wide palliative medicine training. Youll coordinate the annual statewide recruitment process and meetings manage communications track actions and support the education program working closely with a passionate multi-professional team.

This is your chance to make a real difference in the development of Victorias palliative medicine workforce while enhancing your administrative and stakeholder engagement skills.

About the Role

The Victorian Palliative Medicine Training Program (VPMTP) provides a state-wide training program for advanced palliative medicine trainees building a skilled workforce across Victoria. Youll coordinate the annual statewide recruitment process and meetings manage communications track actions and support the education program working closely with a passionate multi-professional team.

This is your chance to make a real difference in the development of Victorias palliative medicine workforce while enhancing your administrative and stakeholder engagement skills.

Classifications for this position will range from HS2 - HS21 ($66000 - $73000) depending on experience pro rata for part time.

Position Purpose
Reporting to the Medical Training Coordinator the Administration Assistant provides high-level administrative support enabling the team to focus on strategic workforce and education initiatives.

Your Contribution

• Manage databases distribution lists correspondence and website content.

• Coordinate meetings agendas materials minutes and action tracking.

• Coordinate statewide annual trainee recruitment; interviews allocations and the education program.

• Engage with stakeholders including committees and trainees with professionalism and discretion.

• Maintain financial records and assist with other administrative tasks as required.

• Support the palliative care services team as required.

• Certificate IV (or equivalent) in Office Administration.

• Strong experience in high-quality administrative support.

• Highly proficient in Microsoft Office; adaptable to other platforms (CGov experience desirable).

• Excellent organisational time-management and communication skills.

• High attention to detail and confidentiality.

• Ability to work independently and collaboratively prioritise competing demands and be flexible.

• Commitment to the values of St Vincents Health Australia.

What we Offer

• A focus on wellbeing initiatives with regular events and programs

• Confidential solutions-focused employee counselling

• A healthy work/life balance encouraged.

• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities

• Salary Packaging Increase your take home pay!

• Discounts and Promotions always available through our Foundation

• Regular opportunities for professional development to assist you to reach your career goals

• Culture of continuous improvement

Working at St Vincents
St Vincents Hospital Melbourne (SVHM) is a leading teaching research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion Justice Integrity and Excellence.

Application

Please attach your resume and cover letter to your application.

Enquiries for this role can be directed to Esther McMillan-Drendel Operations Manager or

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct