Administrative Coordinator
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Job Location:
New Brunswick, NJ - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Posting Summary
Rutgers The State University of New Jersey is seeking an Administrative Coordinator for The Rutgers Democracy Lab ( RDL ) within the Eagleton Institute of Politics. Reporting to the RDL Business Manager III and the Chief Operating Officer this position provides day-to-day administrative and financial support to RDL leadership faculty staff and students with a primary focus on high-volume financial processing reporting and detailed administrative operations. Among the key duties of the position are the following: Manages the Chief Operating Officers calendar scheduling appointments meetings and assists with correspondence. Prepares reviews and reconciles with accuracy all purchase orders IPOs cash transmittals journal entries commitments financial transactions and documents. Processes payroll appointments and transactions and business expense reimbursements among other duties. Works to ensure compliance accuracy and timely processing of financial and administrative functions that support the Labs programs partnerships and operations. Participates in institute-wide and/or cross-team projects. Organizes and processes travel arrangements for faculty staff and guest speakers and processes business expense reimbursements through Concur. Supports logistics and administrative coordination for student programs and initiatives including tracking deliverables and documentation. The Eagleton Institute is a collaborative team. On occasion all members are asked to participate in Institute-wide and/or cross-team project.
Overview
The Rutgers Democracy Lab ( RDL ) was established through a transformative gift received in November 2024 to serve as a vibrant hub for civic engagement and a collaborative workshop for studying analyzing and addressing contemporary democracy. The Lab supports students faculty and external partners in examining democratic institutions emerging challenges and opportunities for civic participation.
Preferred Qualifications
Previous administrative coordination experience in higher education setting. Knowledge of American politics and government. Advanced office management experience with strong organizational and supervisory skills.
Rutgers The State University of New Jersey is seeking an Administrative Coordinator for The Rutgers Democracy Lab ( RDL ) within the Eagleton Institute of Politics. Reporting to the RDL Business Manager III and the Chief Operating Officer this position provides day-to-day administrative and financial support to RDL leadership faculty staff and students with a primary focus on high-volume financial processing reporting and detailed administrative operations. Among the key duties of the position are the following: Manages the Chief Operating Officers calendar scheduling appointments meetings and assists with correspondence. Prepares reviews and reconciles with accuracy all purchase orders IPOs cash transmittals journal entries commitments financial transactions and documents. Processes payroll appointments and transactions and business expense reimbursements among other duties. Works to ensure compliance accuracy and timely processing of financial and administrative functions that support the Labs programs partnerships and operations. Participates in institute-wide and/or cross-team projects. Organizes and processes travel arrangements for faculty staff and guest speakers and processes business expense reimbursements through Concur. Supports logistics and administrative coordination for student programs and initiatives including tracking deliverables and documentation. The Eagleton Institute is a collaborative team. On occasion all members are asked to participate in Institute-wide and/or cross-team project.
Overview
The Rutgers Democracy Lab ( RDL ) was established through a transformative gift received in November 2024 to serve as a vibrant hub for civic engagement and a collaborative workshop for studying analyzing and addressing contemporary democracy. The Lab supports students faculty and external partners in examining democratic institutions emerging challenges and opportunities for civic participation.
Preferred Qualifications
Previous administrative coordination experience in higher education setting. Knowledge of American politics and government. Advanced office management experience with strong organizational and supervisory skills.
Required Experience:
IC
Key Skills
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About Company
Rutgers, The State University of New Jersey, is one of America's leading public research universities. Consistently top-ranked, Rutgers offers a range of undergraduate and graduate degree programs and continuing education opportunities.
