Administrative Associate College of Arts, Humanities, and Sciences

Jacksonville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Department:

College of Arts Humanities and Sciences

Requested Start Date:

April 1 2026

Annual Salary:

$45000.00 commensurate with experience

Normal Work Schedule:

8:00 am - 4:30 pm Monday - Friday

Job Summary:

The Administrative Associate processes and maintains relatively complex office records reports and materials. Performs clerical and administrative tasks of greater difficulty and with more independence but within guidelines established by precedents and college policies. May supervise others on more routine details. While learning the administrative associate works under close supervision. This post has routine personal contact with customers and the general public providing standard information and occasionally explaining methods procedures services and activities of unit.

Duties and Responsibilities:

Receives screens and routes visitors answers routine inquiries by phone email or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
Receives sorts according to content and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
Compiles data and creates/maintains reports tables charts databases and other documents.
Establishes and maintains filing systems.
Takes general notes and minutes of meetings or conferences.
Manages multiple budgets.
Makes simple mathematical calculations.
Prepares contracts specifications or other forms requiring precise knowledge of methods procedures policies or other information.
Maintains an inventory of office supplies and lab materials.
Assists in processing travel authorization and reimbursement forms.
Performs other related duties as assigned.

Required Minimum Qualifications:

High School diploma or equivalent and
At least five (5) years experience in an administrative clerical role

Required Documents:

Cover Letter
Resume

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

Retirement Plans
- Alabama Teachers Retirement System (TRS)
- RSA-1 Deferred Compensation
- 403-B Retirement Annuity (TIAA)
Health Insurance
- Medical (PEEHIP)
- Optional plans: vision dental flexible spending plan dependent care cancer and hospital indemnity
Long-term disability and life insurance
Tuition assistance
Paid and unpaid leave
Employee Assistance Program
Prescription assistance

For additional information regarding benefits please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act the Jacksonville State University Police provide information on crimes statistics crime prevention law enforcement crime reporting and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation age genetic information national origin disability status protected veteran status or any other characteristic protected by law.

Required Experience:

Department:College of Arts Humanities and SciencesRequested Start Date:April 1 2026Annual Salary:$45000.00 commensurate with experienceNormal Work Schedule:8:00 am - 4:30 pm Monday - FridayJob Summary:The Administrative Associate processes and maintains relatively complex office records reports and ...