Administrative Assistant to the Office of Human Resources

MINIMUM QUALIFICATIONS:

1. Experience working in a school school district or educational program.
2. Computer literate with ability to successfully work with all applications of Microsoft Office including Microsoft Word Excel and the ability to operate the functions within each.
3. Working knowledge of posting job openings on multiple external media platforms.
4. Familiarity with job boards social media platforms and applicant tracking systems.
5. Experience maintaining an annual budget creating requisitions and balancing for needed expenses.
6. Ability to communicate in a positive manner and be an effective member of a team.
7. Ability to perform duties requiring the strictest confidentiality.

PREFERED QUALIFICATIONS:

1. Associate degree bachelors degree or higher.
2. Leadership experience gained in a Human Resources/Personnel Department other central office department or school office.

DUTIES:

1. Personnel Record

   1. Attend training for Staff EMIS and maintain EMIS records for classified staff throughout the year.

   2. Determine Reappointments/Salaries for Treasurers Office and record in classified personnel files.

   3. Assist in preparing correspondences and necessary forms at the request of immediate supervisor.

   4. Schedule meetings as required.

2. Salary Table/Salary Movement:

   1. Maintain updated salary tables assigning salary to all newly employed and transferred classified staff providing proper forms to the Office of the Treasurer.

   2. Verify and evaluate education before determining salary placement for classified staff member.

3. Staffing:

   1. Coordinate all pre-employment process requirements with new employees and/or related departments updating as appropriate.

   2. Prepare potential classified staff assignments for all departments.

4. Job Postings:

   1. Coordinate Job Openings/Postings and be responsible for accurate new hire paperwork.

   2. Gather Job Posting applications organize and create spreadsheets of candidates and coordinate interviews with appropriate personnel as directed.

5. Substitutes:

   1. Receive requests from PK-8 Buildings High School and other departments for classified employee substitute help as needed; schedule substitutes as appropriate.

   2. Responsible for advertisement applications interview process new hire paperwork and maintenance of records/personnel files for non-teaching substitutes.

   3. Annually prepare and distribute the Districts letter of reasonable assurance to non-teaching substitutes.

   4. Enter new employee information into employee maintenance system and provide a welcome letter to new hires.

6. Payroll:

   1. Prepare payroll for Office of Human Resources and clerical substitutes working in the administration building.

   2. Prepare annual longevity computations for all eligible employees as is contractually required. Submit to the Office of the Treasurer timely for payment in November of each year.

7. Seniority:

   1. Maintain current seniority listings for all classified unions; Food Service Educational Assistants Maintenance/Transportation Carpenters and Clerical and provide updated copies to the various unions as mandated in the Union Agreements.

8. Other Duties:

   1. Assist the Office of Human Resources with staffing as needed.

   2. Generate Classified Board Agenda items for all Board meetings providing exhibits as needed.

   3. Work with other Human Resources staff to process paperwork for Family Medical Leave for classified personnel and follow-up to make sure extended leaves and return to work paperwork is properly completed.

   4. Create and maintain evaluation list for department/building administrators; record and file classified evaluations upon receipt in the Office of Human Resources.

   5. Assist the Office of Human Resources during contract negotiations as needed.

   6. Process telephone calls correspondence verifications inquiries relative to classified employees that may include present resigned retired of former employees.

   7. Maintain annual budget for the Office of Human Resources.

   8. Type and process purchase orders; follow budget and transfer funds as needed.

9. Abide by the rules regulations policies and procedures of the Warren City School District Board of Education.

10. Perform other relevant duties as may be assigned by Superintendent Treasurer and/or his/her designee.

SALARY: Per Negotiated Contract.

CONTRACT: Exempt Contract; 260 Day (52 Week); 7.5 hours per day 37.5 hours per week.

Employment upon verification of BCI & FBI background checks and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff: Please send cover letter and resume to the Warren City School District Office of Human Resources Attention: Debbie Ball 105 High St. NE Warren OH 44481 or by email to by closing date indicated above.