Senior Secretariat Specialist

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Secretariat Specialist is assigned to The Secretarys Office (OSEC) within the Office of the Secretary (SEC). SEC provides strategic and operational support to ADB Management the Board of Governors (BOG) and the Board of Directors (BOD). You will be based at our Headquarters in Manila Philippines and relocation is required. All reasonable relocation expenses will be covered.

You will report to the Deputy Secretary and will oversee junior team members.

Your Role

As a Senior Secretariat Specialist you will provide technical guidance and support on Board governance matters facilitate communication between the Board Management and departments support the preparation of high-quality documents for the Board and Management and coordinate key Board programs and Board committee operations.

You will:

• Support the Secretary and Deputy Secretary in providing information to the Board working with relevant departments and inter-departmental working groups.
• Prepare review and finalize briefing notes talking points memos correspondences statements/remarks meeting minutes and Board documents ensuring clarity and accuracy in capturing key discussion points and follow-up actions.
• Review and provide advice on ADB policies and operational papers to ensure that they meet SECs requirements and standards.
• Oversee the planning organization and execution of key programs for the Board such as the Board Orientation Program in coordination with relevant departments.
• Identify opportunities to enhance the efficiency and effectiveness of Board programs and propose initiatives for continuous improvement.
• Provide strategic coordination and oversight for the six Board committees ensuring smooth operations and effective governance.
• Review and streamline the administrative practices of Board committees and working groups. Develop and implement standard procedures for committee and working group meetings ensuring alignment with institutional priorities and best practices.
• Provide support for the election and appointment processes for the President and Vice-Presidents and support the administration of remuneration reviews for the Board President and Vice-Presidents.
• Liaise with the Board Management and Heads of Departments/Offices to facilitate communication on client matters and on strategic and policy issues related to SEC.
• Respond to queries concerning BOD operations and procedures in line with the ADB Charter By-Laws and Rules of Procedures of the Board.
• Provide support as needed in managing Board meetings schedules meeting procedures and logistics.
• Provide support to the management of events including the Annual Meeting of the Board of Governors.
• Lead reporting staff with clear guidance performance monitoring feedback and development opportunities.
• Perform other SEC-related responsibilities as assigned by the Secretary and Deputy Secretary.

You will need:

• Masters degree in economics business management communications or related fields. Alternatively a Bachelors degree in related fields combined with additional relevant professional experience can be considered.
• At least 10 years of relevant professional experience preferably with experience in corporate governance.
• International experience working in several countries with understanding of development issues in the Asia and Pacific region.
• Experience handling confidential and sensitive matters and engaging with dignitaries.
• Familiar with operations and procedures of multilateral development and financing institutions.
• Experience dealing with senior staff Management Board members and high-level government officials.
• Experience managing teams.
• Excellent oral and written communication skills in English.
• Please refer to the link for ADB Competency Framework for Technical International Staff grade 2.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Relocation (if applicable)
• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period this appointment may at the option of ADB be extended once for up to 2 years converted to a regular appointment or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staffs particular blend of skills and experience in the foreseeable future; and (b) Staffs performance is satisfactory and they are suitable for further employment.

About Us

ADB is a leading multilateral development bank supporting inclusive resilient and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together ADB harnesses innovative financial tools and strategic partnerships to transform lives build quality infrastructure and safeguard our planet. Founded in 1966 ADB is headquartered in Manila and owned by 69 members50 from the region.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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