Temporary- Conference Coordinator
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Job Location:
Lawrence, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
40% Administrative Duties
20% Staff Management and Training
10%Collaboration
10%CrisisManagementandPolicyEnforcement
10%CustomerService
10% Other
- Serve as the primary point of contact for designated conference groups prior to and during their campus visits coordinating logistics and collaborating with others.
- Work with conference groups by assessing needs and staffing appropriately including adding staff to the schedule and sharing meeting locations/times in a timely manner.
- Assist with daytime evening and weekend check-ins and check-outs and provide strong customer service.
- Monitors and responds to emails in the Camps and Conferences Departmental account.
- Coordinate and manage information and communication with groups and campus stakeholders.
- Provides oversight and supports staff efforts in the management of linens and access on camp cards
- Perform administrative tasks and assigned related to and not limited to issuing keys scheduling room reservations transitioning desks etc.
- Maintain accurate and complete records of assigned conference groups.
- Assist accounting specialists with collecting necessary information for billing purposes including completing post camp forms and accurate onsite payment collection.
- Participate engage and contribute within trainings meetings with supervisors ongoing departmental communication and regularly scheduled summer operations meetings.
- Understand and follow all relevant compliance rules and regulations (FERPA CI NCAA Clear Minors on Campus etc.) and maintain privacy with respect to students staff and guest information.
20% Staff Management and Training
- Supervise Lead Conference Assistants (LCAs) and Conference Assistants (CAs).
- Oversee and support student staff assigned to room bathroom and common area cleaning and furniture resetting during summer transitions.
- Partner with Desk Operations and Summer Desk Receptionists in training and logistics to support summer operations.
- Assist Conference Staff (LCAs & CAs) Desk Operations and Residence Life team in the management of conferences.
- Assist in the development execution and assessment of a comprehensive summer staff training program.
- Train summer staff on necessary processes and prepare them for each arriving group.
- Lead summer staff meetings and prepare adequately to share information and prepare all staff for upcoming groups events and other summer related operations.
10%Collaboration
- Communicateeffectivelywithstakeholders(dininghousingstaffcampleads).
- Assiststaffwhenneededinpreparingforcampsorinabsences.
- Ensureconference-relatedmaterialsandanyspecialrequestsmadebyCampand Conference groups are delivered arranged and ready prior to group arrivals.
- Assistwithandbepresentforcheck-insandcheck-outsofconferencegroups.
10%CrisisManagementandPolicyEnforcement
- ServeonaCCon-callrotationrespondingtocampuswidecrisisandcampand conference needs.
- BefamiliarwithandenforcepoliciesandproceduresoftheUniversityofKansasand Housing and Residence Life.
- Documentincidentsoccurringduringworkinghoursandsubmitincidentreportsthrough the designated online incident reporting system.
- CommunicatewithotherHousing&ResidenceLifestaffmemberswhenappropriateand/orin accordance withreporting structure.
- Serves as amandatory reporter under TitleIXand a Campus SecurityAuthority(CSA) underthe Cleary Act.
10%CustomerService
- Ensureawelcomingand approachableresponsetoallstudentsstaffandguests.
- Maintainawelcomingandapproachablereceptionareaforthecommunityandduringcheck-in andcheck outs.
- Greetresidentsstaffmembersandotherguestsanswerthephoneandassistwith questions and concerns.
10% Other
- Other related duties as assigned.
- Support readiness operations between guest staysinclusive ofcleaning trash removal and resetting room and common space furniture.
- Assistwith cleaning and disinfecting rooms bathrooms andcommon areasbetween groups to prepare for arrivals.
- Assistwith adjusting the height and configuration of beds for camp and conference groups and in transition periods between summer and the academic year.
- Ability to move items up to 25 pounds and sit/stand for extended periods of time. Requests foraccommodationcan be made to Human Resources.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
Varies based on conference schedules. Majority of hours Monday - Friday 8am-5pm. Evenings weekends and overnight are required
Contact Information to Applicants
Housing Camps & Conferences
- High school diploma or G.E.D. equivalency or current enrollment in a post-secondary institution.
- Work experience including customer service and administrative duties as evidenced in application materials.
- Experience interacting with students customers and/or the public as evidenced in application materials.
- Strong communication skillsas evidenced by application materials.
- Bachelors degree.
- Residence Life staff experience as evidenced in application materials.
- Experience with Microsoft Office products as evidenced in application materials.
- Supervisory experience as evidenced in application materials.
- Experience managing work tasks in a fast-paced environment with rapidly changing priorities as evidenced in application materials and cover/or cover letter.
- Experience with emergency/crisis response as evidenced in application materials.
Position Overview
The Conference Coordinator (CC) is a paid summer position in Housing & Residence Life at the University of Kansas. The CC will report to the Assistant Director for Housing Services in Housing & Residence Life or a full-time staff member working with the camp and conference operations. The CC holds a live-in position assisting with the management of summer operations and supporting the Housing Services team.
The CC is responsible for general oversight of the summer staff and doing the day-to-day tasks needed to make summer operations camps and conferences successful. The CC works with campus partners and administrators to create a positive and engaging experience for our guests while providing a high level of customer service and care. The Camps and Conferences program seeks to provide a summer experience that engages youth and adult guests with the KU community creating a meaningful long-term connection.
The Conference Coordinator will be provided a holistic experience through oversight of student staff occupancy management and coordination of guest services to all areas of the Camps and Conferences program. The dates of employment are May 18 2026 through August 8 2026 with the opportunity to extend employment until August 15 2026 depending on need. Dates may be flexible given mutually agreed upon communication prior to hiring.
The Housing & Residence Life CC experience can be utilized to complete field experience requirements for credit in a higher education or similar masters degree programs. The CC must consult with their academic faculty or advisor to ensure the experience will count for academic credit and communicate all requirements to the Assistant Director for Housing Services.
As a representative of KU Housing & Residence Life Student Affairs and the University of Kansas the Conference Coordinator must demonstrate a commitment to the Mission and Values of Housing & Residence Life.
Our Mission:Building learning-centered communities through individual support and respect.
Our Central Values:
We advance KUs mission with:
- Engaging communities
- Vibrant physical spaces
- Effective administration
Additional Candidate Instruction
In addition to the online application the following documents are required to be considered for this position:
- Cover letter describing how you meet the required and preferred qualifications.
- Resume
- List of three (3) professional references
Application review begins March 16th 2026. and will continue until a qualified pool of applicants are identified.
- Valid drivers license applicants will not be penalized for not having a drivers license. Due to the nature of work and the locations of summer operations a valid drivers license can be beneficial.
Required Experience:
IC
Key Skills
- Corporate Risk Management
- Electronics
- Infection Control
- Bakery
- ELV
- Accident Investigation
About Company
Thank you for your interest in employment with the University of Kansas. If you need assistance with the application process please contact Human Resources at [email protected] or 785-864-4946.
