Executive Assistant 18316
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Job Location:
Johannesburg - South Africa
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Role: Executive Assistant
Priority Location: South Africa and Philippines
Working Hours: (Mon - Fri) US Central Time
Salary Range: $1500 USD ($) per month
(The final offer is at the clients discretion and depends on the candidates interview result skills and experience.)
Type of contract: Independent Contractor
Type of job: Full-Time Remote
The position requires working hours aligned with US Central Time to allow for close collaboration with the Executive Director.
The Executive Assistant will receive:
Clear role responsibilities
Direct communication with leadership
Long-term growth opportunity within the organization
About the Role:
We are seeking an organized proactive and dependable Executive Assistant to support the Executive Director (ED) of a summer camp organization. This person will provide administrative communication and project support to streamline the EDs workload.
The desired outcomes are reducing administrative drag improving follow-through and helping turn ideas decisions and open loops into completed action.
Key Responsibilities:
- Manage inbox: Manage and organize the Executive Directors inbox including flagging priorities drafting responses and helping ensure timely follow-up
- Project Set Up: Get projects started so ED isnt starting from scratch (research gather resources create first drafts or templates).
- Close Loops: Execute on decisions carry a project to completion once EDs work is done and communication and follow-up tasks.
- Daily Sync Meeting: Project updates whats new whats old action items email/calendar review and pending questions.
- Website live chat: Initial point person for responses to website users answer straightforward questions steer users to speak with someone on the phone at camp.
- Assist with onboarding and customer interactions .
Key Outcomes:
- Hold ED accountable to project deadlines
- Limit time that other people are waiting on ED for a decision or action
- No balls dropped
Required Qualifications & Skills:
- Native English
- Strong writing skills
- Ability to work independently
- Enjoy crossing off a list/getting tasks done
- Direct communication (can lead a meeting with the ED and drive the agenda)
- Experience with G Suite HubSpot and customer database software specific to summer camps.
- Administrative and general office management experience
Appreciated Skills & Experience:
- Experience supporting an executive founder business owner or senior leader
- Familiarity with AI tools
- Basic design ability using Canva or similar tools
- Good judgement/prioritization
Examples of Additional Projects:
- Building Golden Oldie Memory Books for sixth year campers
- Media support
- Identifying great photos/video clips
- Filtering what gets sent to parents during the summer
- Building and documenting organizational SOPs
What Success Looks Like:
The right person will make the Executive Director more effective by protecting time reducing clutter increasing follow-through and making it easier for projects to move from idea to execution.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
