Job Description:

Department: Meditz College of Arts & Sciences Deans Office

Primary Work Location: Fairfield Campus

Direct Supervisor: Director of Operations and Budget Manager

Basic Function:

Assist the College of Arts and Sciences Deans Office by providing administrative support with specialized projects; manages the process for adjunct contracts for the College of Arts and Sciences; assist with the management of annual catalog updates; performs office-related operational functions; and provides assistance in special projects and/or events.

Unusual Work Conditions:

Education Certification License and Experience Requirements:

Education: Associate Degree or higher preferred or equivalent office experience

Experience: A minimum of 5 years of office experience is required. A strong ability to work and communicate with others is essential requiring well-developed interpersonal organizational and problem-solving skills with strong customer service and attention to detail. The ability to work independently and carry tasks through to completion. To plan and anticipate yearly workflows and work closely with Chairs and Directors as well as the Deans Office. Proficiency with Microsoft Office (including Excel Word and Outlook) as well as an aptitude for learning new systems and tools.

Essential Functions:

Manages the College of Arts and Sciences Adjunct Contract Hiring Process. This involves:

• obtaining adjunct teaching loads for fall and spring semesters through department chairs and/or department coordinators for all College of Arts and Sciences undergraduate and graduate programs

• communicating and providing guidance to department chairs department coordinators and adjunct faculty to obtain adjunct teaching loads for fall and spring semesters

• onboarding of new adjunct facultycollecting required documentation for new adjuncts updating pertinent information into our Workday system

• generating contracts requesting payroll and initiating workflows through the Universitys Workday system

• creating adjunct reporting as needed including number of sections and compensation

Manages Academic Catalog Revisions for Meditz College.

This involves:

• copying the currentcatalog content into editable Word documents for department review

• reaching out to department chairs and program directors to request updates and edits

• submittingand monitoring ITS tickets tothe Registrar for any course updates

• entering content edits into CLSS for each assignedpage

Manges Summer Housing for Student Research Opportunities. This involves:

• soliciting faculty requests organizing roommate requests maintaining current information on programs identifying student participation and working with the Office of Conference and Event Management regarding fees and dates of stay.

• Work with the Director of Operations and Budget Management on available budget and payments for summer housing

Provides general office support. This involves:

• drafting of committee minutes for the Arts and Sciences Curricular Committee

• support director of Interior Design

• front office coverage/support as needed

Participates in the professional development of the College of Arts and Sciences. This involves:

• communicating effectively with the College Deans concerning pertinent program departmental and University matters

• promoting an image of efficiency and courtesy consistent with the University mission

• participating in staff meetings as requested

• supports the Individually Design Major once a semester meeting minute

Work Schedule:

• 12-month role

• Employee Type: Non-Exempt (Hourly)

Applicable to all positions:

Performs such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.

Category:

Performs such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties responsibilities activities and/or qualifications required or expected of employees assigned to this job. Duties responsibilities and activities may change and new ones may be assigned at any time with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

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