Executive Assistant to CEO

PlaneSmart! Aviation is a growing private aviation company (Part 91/135 flight operations) with a fast pace high standards and a figure it out and make it better culture. Were hiring an Executive Assistant to work directly with our Chief Executivesomeone sharp organized and people-savvy who can help keep priorities moving communication clean and operations running smoothly.

This is a great role for a senior or recent grad who wants real business exposure across departments including operations accounting sales marketing maintenance etc.

What youll do

• Own the CEOs daily flow: calendar management scheduling reminders prep materials and follow-ups

• Be the connector: coordinate across departments (charter sales flight ops maintenance accounting HR/recruiting and customer experience) to keep projects on track

• Turn chaos into clarity: organize information track action items and make sure commitments dont vanish into the void

• Help run effective meetings: build agendas capture notes assign next steps and push updates until things are done

• Support executive communication: draft emails coordinate internal announcements and keep stakeholders aligned

• Hospitality & client support (when needed): assist with occasional VIP/client coordinationgreeting logistics light event support and making people feel taken care of

• Process improvement: identify friction points and help standardize workflows (templates checklists simple SOPs)

What were looking for

• Bachelors degree (4-year) in Business Management Marketing Communications Aviation Business or similar

  • Aviation concentration is a plus (not required)

• Strong organization skills and attention to detail (you catch things before they become fires)

• Professional communication styleconfident friendly and clear

• Comfortable juggling multiple priorities and switching gears quickly

• High discretion and good judgment

• Tech comfortable: Microsoft Office Adobe Acrobat Pro Cloud Based Data Storage and Information Systems

• Willingness to learn aviation terms how departments interact and how decisions get executed

Traits that win here

• Youre proactive: you dont wait to be told the obvious next step

• Youre calm under pressure and dont take urgency personally

• You enjoy being the person who makes things worksmoothly and quietly

• Youre curious about how a business runs (and you want real exposure not busywork)

Work location

• On-site in the DallasFort Worth / Addison area (some flexibility depending on schedule and business needs)

Why this role is different

Youll work directly with the CEO learn how the company operates across departments and build a foundation in real-world business operations inside private aviation.