Sales Coordinator
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Job Location:
Monthly Salary:
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary:
Responsible for the planning scheduling coordinating and service of foods and beverages for events and functions relating to conferences meetings special events weddings and other banquet and catering operations. Responsible for engaging in sales calls with prospective University and off-campus clients as assigned and build relationships with current and potential clients. Work hours will vary based on business needs. This position will also be responsible for supporting and implementing the Iowa GROW program with student employees as a part of our commitment to student success.
Specific Job Duties & Tasks:
Meet with event host to schedule plan and coordinate all details relating to a banquet/ catering event including date and time menu room and setup audio visual and IT requirements and all other related details.
Initiate banquet/catering contract detailing event requirements with estimated costs for food beverage labor and other misc. related costs.
Perform administrative activities including the preparation of sales and service reports generating proposals collecting event deposits calculating and itemizing final event billing.
Assist in administrative functions associated with the timekeeping system and payroll for assigned staff.
Develop and maintain effective working relationships with all catering clients maintaining a high visibility at all assigned events and functions.
Conduct routine inspection of staging storage and dining areas to maintain proper health safety and sanitation standards.
For a detailed job description please email Rebecca Hoag at
About the Division of Student Life:
The Division of Student Life is comprised of staff that embrace new ideas and thoughts works together to keep our students safe and provides them with life-changing experiences. The Division of Student Life includes 15 departments that span from Recreation Services to the Office of Leadership Service and Civic Engagement and everything in between. We believe in working together as one team to achieve our mission: fostering student success by creating and promoting educationally purposeful services and activities within and beyond the classroom.
Required Qualifications:
A Bachelors degree in related field; or equivalent combination of education and related hospitality and supervisory experience.
Banquet catering and/or fine dining restaurant leadership work experience (typically 2-3 years).
Supervisory and administrative experience (typically 2-3 years) including inventory management and control.
At least 2 years of working experience in event planning.
Proficient in the use of Microsoft Office (Word Excel Outlook) software applications.
Demonstrates excellent written and verbal communication skills. Ability to effectively transmit receive and accurately interpret ideas information and needs through appropriate communication methods and behaviors at an extensive proficiency level.
Experience creating and maintaining a welcoming and respectful environment.
Demonstrates experience providing excellent customer service and to meet or exceed customer service needs.
Must have valid US drivers license and must be compliant with UI Fleet Safety program.
Ability to obtain and maintain ServSafe certification.
Desired Qualifications:
More than 5 years of experience supervising staff and administrative work experience.
Extensive experience in a large-scale banquet and catering operation with off-premise catering experience.
Extensive experience with electronic timekeeping systems inventory systems POS systems and event management systems.
Application Details:
Applicants must upload a resume and cover letter and mark them as a Relevant File to the submission for consideration.
Up to 5 professional references will be requested at a later step in the recruitment process.
Openings will be posted for a minimum of 7 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check.
For questions contact Rebecca Hoag at
Joining the University of Iowa means becoming a vital part of the Hawkeye community where your work directly impacts education research and student success.
Enjoy exceptional health coverage university-paid life insurance robust retirement plans and generous leave policies. Benefit from 24/7 support services well-being resources and access to UI Health Care specialists. Grow professionally with advanced training leadership development and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium Big Ten athletics top-ranked public schools and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Required Experience:
IC
Key Skills
- Sales Experience
- Microsoft Office
- Customer Service
- Hotel Experience
- Hospitality Experience
- Basic Math
- Microsoft Powerpoint
- Salesforce
- Filing
- Project Management Software
- Administrative Experience
- Sales Support
About Company
The University of Iowa is a top-tier public research university in Iowa City—home to more than 32,000 students, offering world-class programs across 200+ fields of study, renowned especially for its creative writing, acclaimed medical center, and balanced excellence in the arts and sc ... View more
