Sales Administrator

Sales Administrator
Location: Airdrie and East Hills Crossing

Build whats next at Minto

Working at Minto means being part of something biggerwhere your career is built on purpose progress and possibility. Here employees arent just valuedtheyre celebrated through peer-to-peer recognition team events and a culture that feels like family while honouring every individuals voice.

From day one weve got you covered
From your very first day at Minto youll have access to a rewarding and supportive package designed to help you thrive:
Competitive compensation with performance-based annual bonus
Comprehensive benefits starting on day oneincluding unlimited physiotherapy 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service and parental leave
RRSP matching program and paid time off program to support your future and recharge
Peer-to-peer recognition platform that celebrates your contributions
Flexible summer hours to help you make the most of your time
Professional development and learning support to fuel your growth
Exciting career paths across a dynamic and purpose-driven organization

Your place in our story
The Sales Administrator is responsible for all administrative duties to support the Sales Representative and to provide an Ultimate Customer Experience for all Minto customers.

Heres how youll contribute
Answer telephones and inquiries handing off to Sales Reps for Sales-related issues;
Welcome and greet all visitors to the sales centre; quickly acknowledge customers presence and hand off to Sales Rep
Prepare sales documents including the Agreement of Purchase and Sale (APS) prior to scheduled appointment
Review all sales files for accuracy; return to sales representative for correction as required; final review and process of sales file to Head Office
Maintain and update monthly sales register
Assist with entering data from contact cards into the database checking for previous registration for broker and Minto referrals advising of issues for sales representatives to follow-up with broker/customer when required
Maintain & update marketing and sales reports as required
Maintain FINTRAC compliance across all client and transaction files
Order and maintain Marketing and Sales materials
Conduct inspections to ensure sales centre & show homes are always kept neat & clean ensuring all decorated areas are also in order; report any concerns accordingly (weekly)
Prepare amendments for sales representatives and follow-up with customers
Prepare & maintain specific reports for Presentation Centre advising of outstanding items to be addressed
Maintain filing system and inventory of office supplies
Maintain local competition database with direct comparison to Minto (monthly)
Attend and participate in sales meetings as required
Write meeting minutes as required
Take initiative to improve processes and solve problems
Assist in scheduling appointments for sales representatives when required
Assist in entering data in traffic form when required
Support management and sales representatives with administrative and sales related tasks
Assist with the set-up of new Presentation Centres at operational level
Other duties within the scope spirit and purpose of the job as requested by management.

What you bring to the team
Heres what will help you stand out. And even if you dont tick every boxwe believe in your potential and are here to support your growth.
High School Diploma or related work experience
Experience in a sales environment preferably real estate or new home sales
Strong knowledge of Microsoft Applications (Outlook Excel Word)
Willing to work presentation centre hours on-site which includes evenings and weekends
Knowledge of community amenities
Knowledge of new home builder products
Excellent interpersonal skills and a positive friendly attitude with customers and the public
Works efficiently in a team environment
Has strong attention to detail skills
Knowledge of SalesForce and associated integrated applications is considered an asset

Ready to build your future with us

Whether youre just starting out or looking to take the next step Minto offers the mentorship resources and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being we empower you to thriveprofessionally and personally.

Join a team where your growth purpose and potential are celebrated. Lets create something meaningfultogether.

About Minto

Our mission to build vibrant communities begins with the people who make it all possibleour employees. Named one of Canadas Best Managed Companies were proud of our 70-year legacy and dedicated to delivering moremore growth more purpose and more impactfor our employees homeowners residents and the neighbourhoods we serve.

Minto does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CVs will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process well work with you to ensure your needs are met. To request accommodation please contact us at