Senior Payroll and Personnel Clerk (1222) Citywide Exam (X00112)

Under direction the 1222 Senior Payroll and Personnel Clerk is responsible for calculating reviewing verifying and posting payroll timekeeping and personnel information.  The 1222 Senior Payroll and Personnel Clerk position is the advanced-journey-level position in the Payroll and Personnel Clerk classification series. It is distinguished from the 1220 Payroll and Personnel Clerk by responsibility for performing the more difficult work involved in the complex functions or issues.

The essential duties include:

• Serve as a lead worker over payroll and personnel clerks and other clerical staff.
• Calculate record and audit payroll and timekeeping information into systems; document and assure the accuracy of employee work hours leave credits pay rate changes and other payroll and personnel related documents.
• Analyze and interpret economic provisions of collective bargaining agreements.
• Generate interpret and maintain a variety of computer output reports in order to respond to employees payroll and personnel problems and discrepancies.
• Respond to employees and departmental complaints/inquiries in person in writing or by telephone to resolve payroll and personnel transaction issues. 
• Prepare forms correspondence inter-departmental memos input documents problem reports concerning payroll and personnel transactions employment and credit references and verifications.
• Prepare and record routine payroll and personnel transactions to employee records such as separation reports and leaves.
• Receive distribute and file payroll and personnel related reports; maintain detailed files and recordkeeping systems to assure accurate and complete documentation of payroll/personnel transactions in original copy.

Qualifications :

Two (2) years of experience preparing calculating and maintaining payroll and/or personnel records.

Substitution:

• Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college university or business school with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration accounting mathematics human resources or a closely related field may substitute for one (1) year of the required experience; OR
• Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required experience.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

SELECTION PROCEDURES

Payroll and Personnel Examination (Weight 100%)

Candidates who meet the minimum qualifications will be invited to participate in a written multiple-choice examination designed to measure their relative knowledge skills and abilities in job-related areas. The multiple-choice examination may include but is not limited to: knowledge of payroll preparation related laws rules and regulations; knowledge of personnel related laws rules and regulations; the ability to input data into an automated system the ability to perform payroll related functions; the ability to perform personnel related procedures; written communication skills; the ability to maintain records; and the ability to establish and maintain effective working relationships.

Please note if you apply and also meet the minimum qualification requirements for the 1220  Payroll and Personnel Clerk and/or 1224 Principal Payroll and Personnel Clerk you will only be scheduled once for the Payroll Examination.

In accordance with Civil Service Rule 111.11.4 inspection privileges do not apply to the questions and answers in this examination. This multiple-choice exam will be administered remotely. This computer-administered exam can be taken at home. Candidates must have access to a computer and reliable internet connection to participate in these exams. Candidates will be scheduled for a specific time and date to complete the examination. 

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. Candidates must achieve a passing score on all selection procedures in order to be ranked on the eligible list.

Candidate scores on this examination may also be applied to other announcements involving other job titles when directed by the Human Resources Director.

Eligible List/Score Report: 
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so applicants can view the ranks final scores and number of eligible candidates. Applicant information including names of applicants on the eligible list shall not be made public unless required by law. However an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals) as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of twenty-four (24) months and may be extended with the approval of the Human Resources Director.

Additional Information :

HOW TO APPLY

Submit your application through this job ad. Applicants will receive a confirmation email from  that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Terms of Announcement and Appeal Rights
Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations.  Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at  terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources 1 S Van Ness Avenue 4th Floor San Francisco CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement.  Information concerning other Civil Service Commission Rules involving announcements applications and examination policies including applicant appeal rights can be found on the Civil Service Commission website at  Information Regarding Employment with the City and County of San Francisco: 

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview 
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents

Exam Analyst Information: If you have any questions regarding this recruitment or application process please contact the exam analyst Vicente Centeno by email at  

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time