Personnel Technician (1203) – Civil Service Commission- Eligible List ID #163473

The Personnel Technician serves as the primary administrative clerk for Civil Service Commission meetings.

The duties of the clerk involve managing commission meeting records managing the commission meeting AV (sound microphones video public comment etc.) handling administrative tasks and supporting those seated on the dais and the public including recording minutes and maintaining meeting materials essentially keeping the commission meeting operations running smoothly.

Additional duties include

• Prepare agenda and minutes for Regular meetings and Special meetings of the Civil Service Commission and email to all recipients in CSC mailing lists and others as required/requested. 

• Record proceedings; including taking detailed minutes transcribing notes and transcripts and documenting all commission actions.
• Managing reports; to include receiving securing and maintaining control of all documents and exhibits.
• Post Agenda and Minutes on our website in the CSC office lobby and outside the meeting room in City Hall. 
• Attend and prepare Hearing Room in City Hall for Regular and Special Meetings take notes during meetings and assist Commissioners and others with technological or other concerns. 

• Prepare employee commendations as requested. 

• Maintain and update the Civil Service Commissions website on  
• Prepare Rule amendments and adopted rules as requested including the Official CSC Memorandum in Word and PDF format and email to all recipients and post them in the CSC lobby and on our website. 

• Assists with recommendations and development of changes to Civil Service Rules and policies and procedures by proposing and reviewing provisions and evaluating the effect of proposed regulations laws etc. on specific or general city employee population budgeting and other management or administrative functions.
• Provides back-up support for Notice of Meeting and Notice of Action documents

• Proofreads documents (Executive Officer reports etc.) assists Deputy Director and Sr. Personnel Analyst preparing training and workshop materials 

• Assist in organizing and compiling a variety of documents and preparing reports for commission meetings.
• May include additional duties as assigned.

Please note that incumbents in this classification may be required to perform duties as listed in the class specification which can be found on DHRs website: :

Experience:

Two (2) years of verifiable experience performing complex technical or clerical duties in a human resources environment; AND ability to type/keyboard 40 words per minute.

Job Related Knowledge Skills and Abilities:
Knowledge of: civil service or merit system principles for the purposes of calendaring appeals for action by the Civil Service Commission researching projects and providing technical assistance to departments on personnel matters related to civil service rules.

Ability to: assist Human Resources Analysts and senior staff in organizing a variety of materials relating to appeal hearings rule changes training classification and information systems; promote establish and maintain harmonious working relationships with professional staff agencies individuals groups and the general public; perform commission meeting support and calendaring functions in a timely manner; speak clearly and concisely and communicate effectively with people from diverse backgrounds; understand instructions to perform assigned tasks; and compose letters memos and notes.

Skill to: input and maintain employment related data and training information using a computer.

Desirable Qualifications:

One (1) year of verifiable experience administering hearing room proceedings for a board commission or court.

Additional Information :

Key Skills

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Proficiency with office software and technology.

High attention to detail and accuracy.

Ability to maintain the highest level of confidentiality and work under pressure while maintaining professionalism.

Verification of Education and Experience:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at Falsifying ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

After application submission candidates deemed qualified must complete all subsequent steps to advance in this selection process which includes the following:

Supplemental Questionnaire Examination (Weight 100%):

Candidates who meet the Minimum Qualifications will be invited to complete the Supplemental Questionnaire Examination. This exam is designed to measure knowledge skills and/or abilities in job-related areas which may include but not be limited to: performance management knowledge of workforce development and training programs and customer service. All responses to the Supplemental Questionnaire are subject to verification and should be consistent with the information provided in your application.

Candidate scores on this examination may also be applied to other announcements involving other job titles when directed by the Human Resources Director.

A passing score must be achieved on the Supplemental Questionnaire Examination in order to continue in the selection process.

Candidate exam responses will be vetted as appropriate using AI use detection software. Evidence of use of AI plagiarized answers or falsified information in exam responses will be addressed in accordance with Civil Service Rules related to fraud and cheating.

The above test components are considered standardized and therefore test questions and answers are not available for public inspection or review.

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so applicants can view the ranks final scores and number of eligible candidates. Applicant information including names of applicants on the eligible list shall not be made public unless required by law. However an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals) as directed by the Human Resources Director or the Civil Service Commission.

Rule: Rule of 10
List type: Combined Promotive and Entrance

The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification please see the citys Position Counts by Job Codes and Departments.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is abuse of discretion or no rational basis for establishing the position description the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams required for Combined Promotive Entrance (CPE) Exams only
• Right to Work
• Copies of Application Documents
• Diversity Statement

Where to Apply

All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit to begin your application process.

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue 4th Floor and at the City Career Center at City Hall 1 Dr. Carlton B. Goodlett Place Room 110.

Ensure your application information is accurate as changes may not be possible after submission. Your first and last name must match your legal ID for verification and preferred names can be included in parentheses. Use your personal email address not a shared or work email to avoid unfixable issues.

Applicants will receive a confirmation email from that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions you may contact Elizabeth Aldana at <>. Recruitment ID: RTF09200

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time