External Engagement Coordinator – Grants, Sponsorships and Donations Specialist

At Roche you can show up as yourself embraced for the unique qualities you bring. Our culture encourages personal expression open dialogue and genuine connections where you are valued accepted and respected for who you are allowing you to thrive both personally and professionally. This is how we aim to prevent stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche where every voice matters.

The Position

At Roche over 95000 people across 100 countries are pushing back the frontiers of healthcare. Working together weve become one of the worlds leading research-focused healthcare groups. Our success is built on innovation curiosity and diversity. We believe every employee makes a difference. We are passionate about transforming patients lives. We are courageous in both decision and action; we believe that good business means a better world. And as Roche Services & Solutions Network (RSS) we are fully committed to enabling our Roche Network to transform the way they operate to ultimately focus on patients and deliver what patients need next.

The Opportunity

As an External Engagement Coordinator Grants Sponsorships and Donations Specialist you bring expertise in operational management and compliance to ensure the effective handling of Grants Sponsorships and Donations (GS&D) requests initiated by Roche R&D Networks and Roche Global Congress Teams.

You act as a gatekeeper and facilitator ensuring that all financial and non-financial contributions to Healthcare Organizations (HCOs) and Patient Groups (PGs) align with Roches compliance principles adhere to local laws and meet internal financial reporting standards. This includes upholding international regulations such as EFPIA standards for sponsorships and ensuring full transparency in the management and documentation of grants and donations.

While the business retains overall accountability your role ensures that every transaction is ethically vetted medically justified and audit-ready.

You oversee the full GS&D process end-to-end managing the operational workflow in partnership with relevant Roche Networks. This includes intake documentation gathering milestone tracking final closure and evidence collection to maintain the highest compliance standards.

• Compliance Expertise and Advisory: Provide independent expert healthcare compliance advice to senior leaders and ensure adherence to global and local regulations throughout the external engagement process.

• End-to-End Compliance Management: Manage the end-to-end compliance process for HCP/HCO patient engagements and GSD management including accurate FMV calculation compliant ToV transfers and reconciliation of POs invoices and payments to ensure timely and accurate execution.

• Global Coordination & Reporting: Collaborate with global pharma compliance offices and affiliates to determine FMV hospitality restrictions and gain approvals while ensuring timely and compliant submission of Actual Spend Reports in coordination with PCO.

• Travel & Logistics Execution: Execute travel and logistics activities as needed to support engagement processes.

• Customer Service & Engagement: Deliver high-quality customer service by responding to complex compliance-related queries guiding stakeholders tracking engagement processes and ensuring timely high-quality execution.

• Process Development & Continuous Improvement: Partner with Compliance and Procurement Leads to develop new processes tools or resources scale up team capabilities and address deviations and CAPAs with the Global Compliance Senior Leader.

• Inspection & Audit Readiness: Support the preparation of documentation for inspections and audits ensuring compliance and readiness.

Who You Are

• Educational and Professional Requirements: Bachelors degree is mandatory with 5 years of experience in Customer Relations Management Finance Procurement Event Management or related fields.

• HCP/HCO Expertise: At least 5 years of experience interacting with HCPs HCOs or patient communities alongside a strong understanding of Pharma collaborations with healthcare professionals.

• Compliance and Process Proficiency: Solid understanding of healthcare compliance and external reporting requirements with proven troubleshooting analytical skills attention to detail and sound compliance judgment.

• Project and Organizational Management: Exceptional project management and organizational skills to drive change and transform complex processes with excellence.

• System and Tool Proficiency: Experience with systems like iHCP/GSD MyBuy SAP MDMS and other affiliate approval tools.

• Stakeholder Engagement & Communication: Strong networking cross-functional stakeholder management negotiation and communication skills to navigate global structures partner with internal and external contacts and succeed in a matrix environment.

• Mindset and Ethics: Demonstrates strong work ethic personal integrity cultural awareness a continuous improvement mindset and the ability to apply agile methodologies (e.g. scrum lean design thinking) for impactful outcomes.

In exchange we provide you with

• Development opportunities: Roche is rich in learning resources. We provide constant development opportunities free language courses & training the possibility of international assignments internal position changes and the chance to shape your own career.

• Excellent benefits & flexibility: Roche Annual Bonus Monthly transportation allowance Home Office set - up equipment Health Insurance Life/Accident insurance Full salary when on sick leave for the first 9 days Eyeglasses settlement One-time payment options for various events in the life e.g. wedding childbirth Service Awards: We value loyalty with additional holidays and bonus payment Work in a hybrid model (2 days/week from the office).

• A global inclusive community where we learn from each other. At Roche we cooperate debate make decisions celebrate successes and have fun as a team. Our leadership is very focused on people creating a strong inclusive culture so you always have the chance to share your opinion.

Salary starts from 2300 EUR gross/monthly. Final salary depends on the successful candidates level of experience skills and qualifications.

Who we are

A healthier future drives us to innovate. Together more than 100000 employees across the globe are dedicated to advance science ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities foster creativity and keep our ambitions high so we can deliver life-changing healthcare solutions that make a global impact.

Lets build a healthier future together.

Roche is an Equal Opportunity Employer.