Sales Coordinator, Brokerage

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Sales COORDINATOR BROKERAGE

Location: Walnut Creek CA
Reports to: Operations Manager Menlo Park

About JLL

Were JLL. Were a professional services and investment management firm specializing in real estate. As a Fortune 200 company we help real estate owners occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries with a team of more than 86000 individuals.

If youre looking to step up your career JLL is the perfect professional home. With us youll have a chance to innovate with the worlds leading businesses put that expertise into action on landmark projects and work on game-changing real estate initiatives. Youll also make long-lasting professional connections and be inspired by the best. Were focused on opportunity and want to help you make the most of yours. Achieve your ambitionsjoin us at JLL!

What this job involves

We are seeking a Sales Coordinator to join our Brokerage team and provide high level office management and broker support often handling a large number of details relating to complex commercial real estate transactions for multiple leasing and sales brokers. Our Team of advisors specializes in industrial office land leasing and sales in San Jose Silicon Valley and South Bay. You will help manage deal transactions customize marketing materials client interaction new business activities moderate financial management and general administrative addition managing the office reception and coordinating general office management. This is a fast-paced team-oriented environment partnering with brokers research marketing finance and coordinators to help in the overall success of the office. The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility and the opportunity to be an integral part of our growing dynamic team. We promote an organizational culture of trust and teamwork build an inclusive work environment that embraces diversity and elevate our people to achieve business growth.

Key responsibilities

Sales Coordination:

• Prepare documents including Request for Proposals Letters of Intent customer and prospect correspondence leasing status reports account invoices etc. with direction from brokers and/or knowledge of company policies procedures and best practices
• Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
• Manage all listings on brokerage listing services including CoStar Loopnet Crexi and MarketSphere
• Track and have knowledge of JLL technologies maintain access to resources
• Create and maintain intranet sites for client and property purposes including View the Space and Weebly
• Support the marketing team in the preparation of flyers brochures and email distributions
• Create and edit presentations pitches and client deliverables for prospect/client meetings with PowerPoint Adobe InDesign and Microsoft Software
• Gather research information and create market surveys and tour books by adding building information maps and pictures and CoStar data
• Organize and participate in periodic client meetings and/or calls
• Assist and participate in planning as needed for industry functions or client events and open houses
• Update and maintain company Contact Relationship Management database to track prospects clients and deal information
• Process deal file paperwork gather and label required documents obtain necessary approvals
• Update and maintain broker professional profiles and other team marketing related material as needed
• Provide interface for brokers on IT issues including computer needs email calendar maintenance voicemail phone and other related technology and equipment
• Track and process broker expense reports
• Participate in regular coordinator and business unit meetings and trainings
• Perform general duties such as printing binding scheduling meetings making travel arrangements to further support and leverage the sales process
• Duties assigned as the business needs require

Office Coordination:

• Collaborates with Nor Cal Sales Coordinators on overflow of projects
• Greet/host/provide front desk support for guests visitors and employees
• Office maintenance (i.e.: pick up and display newspapers load/unload dishwasher coffee machine maintenance etc.)
• Maintain all conference rooms for cleanliness coordinate reservations including ordering and/or setup of food
• Order maintain and organize all kitchen and office supplies
• Coordinate vendor services including: janitorial mailroom copier services parking badging and conference rooms
• Assists with the coordination and scheduling of office/building maintenance activities
• Point of contact for all packages/deliveries
• Pick-up drop-off prepare postage/labels for mail/UPS/FedEx courier services etc.
• Update phone lists photo organization charts and seating plans
• Assist with onboarding new employees (setting up parking building access etc.)
• Assist with special events (client events holiday events team days etc.)
• Assist with mail outs (invitations holiday cards thank you cards etc.)
• Maintain and distribute office lists (i.e.: agreements BRE licenses broker roster etc.)

Experience and qualifications

• 1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Bachelors Degree preferred but not required
• High level of proficiency and working knowledge of Microsoft Word Excel Power Point Outlook required and knowledge of Adobe Software such as InDesign and Photoshop a plus
• Work enthusiastically in a team atmosphere promoting collaboration and idea sharing verbally and through action
• Strong organizational interpersonal and communication skills
• Strong ability to multi-task with multiple projects and deadlines in a high-volume fast paced environment
• Strong proofreading and editing abilities
• Ability to manage time well and be self-motivated without direct supervision
• Strong client service orientation; proactive working style and friendly helpful attitude
• Commitment to high professional ethical standards

What you can expect from us

Were an entrepreneurial inclusive culture. We succeed togetheracross the desk and around the globe. We believe the best inspire the best so we invest in supporting each other learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition well-being benefits and pay. Well offer you a competitive salary and benefits package.

With us youll develop your strengths and enjoy a career full of varied experiences. We cant wait to see where your ambitions take you at JLL.

Apply today!

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.