Executive Assistant to the CMO & EVP, Global Comms

Compensation Eligibility:

• This role is not eligible for incentive bonus or commission-based compensation.

Relocation:

• This position is not eligible for relocation assistance.

About NYC Tourism Conventions

New York City Tourism Conventions is the official destination marketing organization and convention and visitors bureau for the five boroughs of New York City. Our mission is to invite the world and energize the City building equitable sustainable economic prosperity and community through tourism for the mutual benefit of residents businesses and visitors.

is the official website of New York City reaching visitors in their trip-planning stages and showcasing everything the City has to offer. The site is also home to key marketing programs including NYC Restaurant Week NYC Broadway WeekSM and more.

POSTION SUMMARY

The Executive Assistant provides high-level confidential support to EVP Global Communications and the Chief Marketing Officer. This role manages day-to-day operations ensures alignment across priorities and supports execution of key initiatives.

You will manage complex schedules coordinate meetings and communications and support leadership engagement with internal and external stakeholders. You will also be a partner across teams to keep work moving and ensure follow-through.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Executive Support
Manage complex calendars meetings and travel across multiple priorities
Anticipate conflicts and adjust schedules to align with business needs
Serve as a point of contact for internal and external stakeholders
Handle sensitive information with discretion

Meeting and Board Support
Coordinate executive meetings agendas and materials
Capture notes track action items and ensure follow-up
Support Board-related logistics and communications as needed

Communications Management
Manage inbox flow prioritize requests and ensure timely responses
Draft and edit communications on behalf of leadership
Coordinate across teams to ensure alignment on priorities

Project and Event Support
Support strategic initiatives led by Global Communications and Marketing
Assist with planning and execution of executive events and engagements
Coordinate travel logistics and materials for high-profile meetings

Operations and Process Management
Improve workflows to increase efficiency across executive operations
Maintain tracking systems documents and records
Complete expense reports and support vendor coordination

KNOWLEDGE SKILLS & ABILITIES

• 5-7 years of experience and a strong understanding of executive operations and C-suite support
• High attention to detail with strong organization and time management
• Ability to prioritize competing demands and shift quickly as priorities change
• Clear professional written and verbal communication
• Strong judgment and discretion when handling sensitive information
• Ability to anticipate needs and act with limited direction
• Proficiency in Microsoft Office calendar management and virtual meeting tools
• Experience coordinating across teams and managing stakeholders
• Ability to manage projects track deliverables and ensure follow-through
• Strong problem-solving skills with a solutions-oriented mindset
• Ability to build relationships and work effectively across all levels of the organization
• Comfort supporting high-profile executives in fast-paced environments

We offer a competitive benefits package including:

• Hybrid Schedule: 3 days in-office (Tues/Wed required 1 flex day); Fridays remote.
• Generous Time Off: PTO Bank (personal sick and vacation)
• Holidays: up to 12 paid company holidays plus extended Winter Break.
• Floating Holiday: 1 per year front-loaded.
• Healthcare: Premium medical dental and vision plans plus HRA.
• Retirement & Development: Retirement savings plan and professional development opportunities.
• Perks: Cell phone credit to subsidize your plan and a monthly commuter allowance.

Applicants for this position must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

NYC Tourism Conventions Commitment to Diversity Equity and Inclusion

NYC Tourism Conventions is an equal opportunity employer and is committed to fostering a diverse equitable and inclusive workplace. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind.

All qualified applicants will be considered for employment without regard to race color creed religion national origin citizenship or immigration status age sex gender gender identity or expression sexual orientation marital or familial status pregnancy or related conditions disability genetic information military or veteran status arrest or conviction record caregiver status domestic violence victim status or any other characteristic protected by applicable federal New York State or New York City law.

We strongly encourage women people of color members of the LGBTQIA community people with disabilities veterans and individuals from historically underrepresented communities to apply.

If you need a reasonable accommodation for any part of the application or hiring process due to a disability medical condition or other legally protected reason please contact us at and let us know the nature of your request.

If you think you might thrive in this environment we would love to hear from you.

EOE

Required Experience:

IC