AR Specialist

Hershey, PA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

A growing organization is seeking a high-performing Accounts Receivable (AR) Specialist with demonstrated experience in the construction industry and hands-on expertise in progress billing. This is a critical role focused on supporting company cash flow maintaining accurate billing processes and ensuring strong client communication throughout the lifecycle of construction projects.

This position oversees the invoicing process from contract execution through billing documentation tracking collections and project closeout and works closely with senior leadership and operations teams.

Responsibilities

Prepare and submit standardized progress billing applications (including continuation sheets and schedules of values)
Track and accurately bill retainage
Incorporate approved change orders into billing schedules
Manage detailed project billing documentation
Generate and distribute accurate client invoices
Monitor accounts receivable aging and payment status
Proactively manage collections and follow up on outstanding balances
Resolve billing discrepancies in a timely and professional manner
Maintain consistent communication with project managers and client
Track required lien waivers and supporting documentation
Ensure billing packages meet contractual and compliance requirements prior to submission
Maintain organized digital records for project billing files
Collaborate closely with project management and operations teams
Monitor project budgets relative to billings
Assist with work-in-progress (WIP) reporting and cash flow forecasting
Perform additional related duties as assigned

Qualifications

Minimum of 3 years of accounts receivable experience
Direct experience with standardized progress billing processes and related forms
Strong understanding of retainage and change order billing
Experience managing collections professionally
High attention to detail and strong organizational skills
Ability to manage multiple projects simultaneously
Experience with ERP or accounting software platforms
Experience billing public sector or bonded projects
Strong proficiency in spreadsheet software

$55000 - $60000 a year

#LAT

Required Experience:

Responsibilities

Prepare and submit standardized progress billing applications (including continuation sheets and schedules of values)
Track and accurately bill retainage
Incorporate approved change orders into billing schedules
Manage detailed project billing documentation
Generate and distribute accurate client invoices
Monitor accounts receivable aging and payment status
Proactively manage collections and follow up on outstanding balances
Resolve billing discrepancies in a timely and professional manner
Maintain consistent communication with project managers and client
Track required lien waivers and supporting documentation
Ensure billing packages meet contractual and compliance requirements prior to submission
Maintain organized digital records for project billing files
Collaborate closely with project management and operations teams
Monitor project budgets relative to billings
Assist with work-in-progress (WIP) reporting and cash flow forecasting
Perform additional related duties as assigned

Qualifications

Minimum of 3 years of accounts receivable experience
Direct experience with standardized progress billing processes and related forms
Strong understanding of retainage and change order billing
Experience managing collections professionally
High attention to detail and strong organizational skills
Ability to manage multiple projects simultaneously
Experience with ERP or accounting software platforms
Experience billing public sector or bonded projects
Strong proficiency in spreadsheet software

$55000 - $60000 a year

#LAT

Required Experience: