Office Manager Receptionist

Were looking for an Office Manager / Receptionist to be the welcoming face of our Edmonton district office. This role is central to creating a positive first impression for employees clients and visitors while ensuring the office runs smoothly day-to-day. Youll manage reception support office operations coordinate events and help foster a great workplace culture.

This is an on-site frontdesk role that supports office leadership and employees across the district.

Office Management

• Oversee day-to-day office operations including maintenance requests vendor coordination and general office upkeep.
• Schedule meetings videoconferences and conference calls.
• Coordinate district programs events workshops social committee activities and fundraising initiatives.
• Support project setup by gathering information entering data and updating spreadsheets as needed.
• Arrange office/workstation assignments and ensure new employees receive a smooth office orientation.
• Act as first point of contact for building services (utilities snow removal cleaning lawn care repairs).
• Assist the District Manager with office budgeting.
• Prepare expense reports for senior leadership generate purchase orders and process invoices.
• Suggest improvements to office processes and troubleshoot issues as they arise.
• Perform minor office maintenance or coordinate for larger tasks

Reception & Administrative Support

• Provide a warm professional welcome to all visitors and callers.
• Manage incoming calls emails and in-person inquiries directing them to the right contacts.
• Oversee mail courier services and printer support.
• Log and distribute incoming cheques.
• Arrange travel for staff (flights hotels rental vehicles) through approved vendors.
• Coordinate catering and assist with event setup and cleanup.
• Manage orders for office kitchen and stationery supplies; ensure stock levels are maintained.
• Support building security (keys fobs alarm codes).
• Maintain a tidy organized reception area and manage the visitor log.
• Provide general assistance to staff and visitors.
• Perform other administrative duties as required.

Qualifications :

• Some related post-secondary education; certificate or diploma related to business or office administration preferred.
• 5 years of related experience in an office administrator or receptionist role.
• Strong knowledge of office procedures and practices.
• Strong written and verbal communication skills (phone email in-person).
• Self-directed individual who can work independently with minimal supervision.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Excellent organizational skills with an ability to think proactively and prioritize work in a busy office environment.
• Solid experience with office management systems including the full Microsoft Office suite of software: Word PowerPoint Excel Outlook and Teams.
• Experience with Chrome River (expense reporting software) and Autodesk (construction management software) would be considered an asset

Additional Information :

Chandos is an equal opportunity employer and we are committed to a diverse equitable and inclusive culture and this includes our recruitment and hiring process. 

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

• We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
• Competitive wages
• Well rounded employer paid benefits program including health dental vision care and employee assistance program
• RRSP matching program to aid and prepare employees for long-term financial security
• Educational assistance for employees who wish to pursue job-performance enhancing education
• Recognition and annual salary reviews program
• Leadership conferences that allow employees to connect and collaborate
• Regular company-wide engagement opportunities

Vacancy Status

We are actively recruiting for this position.

AI Disclosure

Although Chandos applicant tracking system has the technical capability to support AI features our recruitment process does not use artificial intelligence to screen assess or select applicants. All hiring decisions are made by qualified human reviewers.

Remote Work :

No

Employment Type :

Full-time