Executive Assistant

Boulder, CO - USA

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Its a great time to join the City of Boulder!

Application Deadline:

March 12 2026

Compensation Details:

Full Pay Range

33.23 - 48.22

Generally the hiring range is from the minimum up to 80% of the is a full-time hourly position.

Scheduled Weekly Hours:

Benefit Eligibility Group:

Non Union (30 Hours)

Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.

Job Description Summary:

Under general supervision provides executive-level administrative support to the Fire Chief and Deputy Fire Chief. Manages schedules correspondence records and communications to ensure efficient operations of the executive office. Serves as a primary point of contact for internal and external stakeholders handling confidential and sensitive matters with discretion. Supports departmental initiatives leadership priorities and citywide projects.

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides direct administrative support to the Fire Chief and Deputy Fire Chief including scheduling correspondence and meeting preparation.
Manages executive calendars arranges travel and coordinates logistics for meetings conferences and events.
Prepares correspondence reports presentations and meeting materials.
Screens calls visitors and correspondence; responds to inquiries and refers issues to appropriate staff.
Coordinates communications between executive leadership city officials staff and community stakeholders.
Maintains confidential files personnel records and sensitive information such as background information on new candidates that includes psychological evaluations medical and fitness screenings.
Prepares agendas minutes and documentation for leadership and management meetings.
Supports budget preparation purchasing and tracking of expenses for the executive office.
Assists with special projects research and presentations on behalf of executive leadership.
Coordinates recognition events employee engagement activities and community relations efforts.
Ensures compliance with city policies records retention and administrative procedures.
Provides support during emergency activations including scheduling communications and documentation.
Performs related duties as required to meet the needs of the City and Fire Department.

MINIMUM QUALIFICATIONS

Ability to manage multiple priorities maintain confidentiality and provide high-level administrative support.
Ability to communicate effectively with internal staff city officials and the public.
Ability to exercise judgment discretion and professionalism in handling sensitive matters.
Knowledge of office administration scheduling and records management.
Skill in Microsoft Office Suite scheduling systems and presentation tools.
Skill in written and verbal communication editing and formatting documents.
Valid Colorado Drivers License and ability to maintain an acceptable motor vehicle record.
Have and maintain acceptable background information including criminal conviction history.

PREFERRED QUALIFICATIONS

Bachelors Degree in Business Administration Public Administration Communications or related field.
Seven (7) or more years of progressively responsible administrative or executive assistant experience.
Experience supporting executive-level staff in government or public safety.
Knowledge of municipal government operations and public safety organizations preferred.
Knowledge of project coordination event planning or public relations.

REQUIRED EDUCATION AND EXPERIENCE

Associates Degree in Business Administration Public Administration Communications or related field; or equivalent of four (4) years related experience may substitute for the education requirement only.
Five (5) years of progressively responsible administrative support experience.

SUPERVISION

Supervision Received: Fire Chief Deputy Fire Chief

Supervision Exercised: None

WORKING CONDITIONS AND REQUIREMENTS

Physical and Mental Effort: Sufficient clarity of speech and hearing or other communication capabilities to communicate effectively in person by telephone and in writing. Sufficient vision to review documents reports and correspondence. Sufficient manual dexterity to operate computers and office equipment. Ability to work under deadlines adapt to changing priorities and manage multiple tasks.
Work Environment: Works primarily in a clean comfortable office environment subject to frequent interruptions and background noise. May require schedule flexibility to attend evening or weekend meetings or support emergency activations.
Machines and Equipment Used: Standard office equipment including computers telephones calculators and copy/scan/fax machines.

Additional Job Description:

Last updated: September 2025

The City of Boulder is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected statute. For individuals with disabilities who would like to request an accommodation please send a request to

Required Experience:

Its a great time to join the City of Boulder!Application Deadline:March 12 2026Compensation Details:Full Pay Range33.23 - 48.22Generally the hiring range is from the minimum up to 80% of the is a full-time hourly position.Scheduled Weekly Hours:40Benefit Eligibility Group:Non Union (30 Hours)Locate...