Facilities Officer

Key accountabilities

• Reception duties including greeting visitors to our floor
• Fielding calls that come through to London office from Euronext Switchboard
• First point of contact for 25NC reception team for visitors
• Booking visitors (both client and employees from other office) into the 25NC portal and issuing of QR code to ensure smooth access
• Reporting of issues with communal facilities to 25NC team
• Booking permits for contractors access to the building in the Vicinitee system
• Collecting of deliveries and post from loading bay in timely manner
• Distribution of deliveries and post to employees
• Booking couriers with courier company
• Sending post on behalf of all London employees
• Booking delivery slots and collection slots with loading bay in the MyTag system
• Monitoring office stationery supplies and replenishing stock as necessary
• Monitoring office food supplies and replenishing stock as necessary
• Ensuring all areas of the office are kept clean and tidy at all times
• Monitoring marketing material and liaising with marketing team when stock is running low
• Assisting marketing team with sending out marketing materials for events
• Setup of meeting rooms for internal and external meetings inc. refreshments notebooks pens
• Clearing and tidy up of meeting rooms following meetings in timely manner
• Ordering food for meetings and events
• Distribution of weekly fruit delivery throughout office
• Working with Facilities Manager/Procurement/Accounts Team to ensure all PRs are raised product receipts created and invoices paid in timely manner
• Printing and photocopying
• Ad-hoc administrative support to senior employees
• Providing cover for Facilities Manager/Executive assistant during holidays and absence

Knowledge Skills and Experience Required

• Super organised
• Friendly and helpful
• Flexible and able to prioritise a changing to do list
• Excellent attention to detail
• Trustworthy and reliable
• Self-motivated
• Articulate with excellent written and verbal communication skills
• Proficient in using a computer (MS Office in particular Outlook Teams and Excel)
• Comfortable working both individually and as part of a team
• Previous administrative experience beneficial
• Able to undertake manual handling tasks such as lifting and moving

Euronext Values

Unity

We respect and value the people we work with

We are unified through a common purpose

We embrace diversity and strive for inclusion

Integrity

We value transparency communicate honestly and share information openly

We act with integrity in everything we do

We dont hide our mistakes and we learn from them

Agility

We act with a sense of urgency and decisiveness

We are adaptable responsive and embrace change

We take smart risks

Energy

We are positively driven to make a difference and challenge the status quo

We focus on and encourage personal leadership

We motivate each other with our ambition

Accountability

We deliver maximum value to our customers and stakeholders

We take ownership and are accountable for the outcome

We reward and celebrate performance

We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race gender age citizenship religion sexual orientation gender identity or expression disability or any other legally protected factor. We value the unique talents of all our people who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.

Additional Information

This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks projects.