Your Role & Responsibilities

Job Summary:

The Regulatory Compliance Specialist supports the daily operations of the Regulatory Compliance and Document Management function within Brenntags Quality and Regulatory organization. This role ensures that product setup supplier documentation and TraceGains workflows are executed accurately and efficiently to maintain compliance across Brenntags North American portfolio.

The Specialist collaborates cross-functionally with Quality Assurance Product Management Regulatory Affairs and Operations to ensure all regulatory and documentation activities are performed in alignment with internal standards customer expectations and applicable regulations. This position plays a key role in maintaining data integrity and document accuracy within Brenntags systems to support compliant timely and customer-ready operations.

Job Description:

Documentation Management and Product Setup

• Support the creation activation and maintenance of product profiles in TraceGains and internal ERP systems.
• Link supplier documentation and ensure all required records are associated with approved products.
• Review incoming documentation for completeness accuracy and regulatory compliance prior to approval.
• Assist in the coordination of product setup approval and inactivation processes ensuring consistency across systems.
• Maintain version control and traceability of product-related documentation.

Supplier Documentation and TraceGains Oversight

• Request track and review supplier documents (e.g. SDS statements questionnaires) to ensure compliance with Brenntag and regulatory requirements.
• Monitor document expirations and proactively follow up with suppliers to prevent gaps in compliance.
• Route documents through TraceGains workflows for review and approval according to established procedures.
• Support document audits and contribute to continuous improvement of document turnaround and accuracy metrics.

Regulatory Requests and Customer Support

• Assist in the resolution of internal and external regulatory documentation requests ensuring timely and accurate responses.
• Assisting the group with complex documentation inquiries and projects.
• Provide internal support during audits or customer inquiries by ensuring documentation readiness and accessibility.

Change Management and Regulatory Support

• Assist in reviewing supplier change notifications and evaluating potential impacts on product specifications or documentation.
• Support updates to product data and specifications resulting from regulatory supplier or internal changes.
• Contribute to maintaining compliance with FDA Health Canada and related frameworks through accurate recordkeeping and collaboration with management.

Systems and Process Optimization

• Ensure alignment between TraceGains ERP and SharePoint systems for accurate data traceability.
• Participate in documentation improvement initiatives and recommend enhancements to digital workflows.
• Support training activities related to documentation management system use and regulatory requirements.
• Other duties as assigned.

Your Profile

Qualifications and Skills

• Bachelors degree in Regulatory Affairs Food Science Chemistry Biology or a related scientific discipline.
• Minimum 5 years of experience in regulatory compliance documentation management or quality assurance within food nutrition chemical or related industries.
• Working knowledge of North American regulatory frameworks.
• Experience using documentation management systems such as TraceGains SharePoint or ERP platforms.
• Strong organizational skills attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Excel Word Outlook Teams).
• Demonstrated ability to collaborate effectively across functions in a remote fast-paced environment.

Our Offer

• We aim to create an environment where the best people want to work where they can turn their passion into their job and realize their full potential.

• Individual development on-the-job training and development programs designed to help our employees grow in their careers.

• Paid parental leave

• Education assistance program

• Employee assistance program

• Various healthcare plan options as well as 401(k)

Brenntag and its subsidiary companies will provide equal employment opportunities to all applicants without regard to any category protected by federal state or local law including as applicable applicants actual or perceived race color religion creed sex sexual orientation gender identity or expression (including transgender status) gender (including pregnancy childbirth lactation and related medical condition) genetic information military service national origin ancestry citizenship status age veteran status physical or mental disability protected medical condition as defined by applicable federal state or local law political affiliation marital status membership in an employee organization parental status expunged juvenile record or any other status protected by federal state or local law. Brenntag will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g. accommodations for a test or job interview) if so requested. When completing this application you may exclude information that would disclose or otherwise reference your race religion age sex genetic veteran status disability or any other status protected by federal state or local law. This application is considered current for sixty (60) days only. At the end of this period if you are still interested in employment it will be necessary for you to reapply by completing a new application.

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Brenntag North America Inc. and its subsidiaries use E-Verify a government-run web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information please go to or view the poster at TA Team